Executive Assistant

Job Title: Executive Assistant

Industry: Financial Services / Sustainable Infrastructure

Location (city, state): Annapolis, MD

Assignment Type: Direct Hire

Pay: $95,000–$105,000 annually, with some flexibility

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM; fully on-site, 5 days per week

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

• Our client is an Annapolis, Maryland-based investment firm focused on sustainable infrastructure and advancing the clean energy transition. The firm invests in projects across renewable energy, solar and wind power, battery storage, energy efficiency, and other environmentally beneficial infrastructure.

Job Description:

Our client is seeking a highly organized, proactive, and collaborative Executive Assistant to provide dedicated support to the Chief Human Resources Officer and Chief Legal Officer. This role is ideal for a polished administrative professional who thrives in a fast-paced corporate environment, exercises sound judgment, and brings exceptional attention to detail. The Executive Assistant will manage complex schedules, coordinate meetings and domestic travel, prepare materials and communications, and support priorities across the Human Resources and Legal functions. The successful candidate will be a trusted partner who handles sensitive information with discretion, anticipates leadership needs, and builds strong relationships across the organization.

Key Responsibilities:

• Provide high-level administrative support to the Chief Human Resources Officer and Chief Legal Officer.
• Manage complex, high-volume calendars, coordinate meetings, and resolve scheduling conflicts across multiple stakeholders and competing priorities.
• Arrange domestic travel and prepare detailed itineraries, logistics, and expense reports.
• Prepare, edit, and format presentations, reports, agendas, correspondence, and other materials.
• Track action items, deadlines, and follow-ups to support effective execution.
• Coordinate internal and external meetings, including leadership meetings and cross-functional discussions.
• Prepare meeting materials and ensure executives are well prepared in advance.
• Partner with the Operations team on company-wide planning, Board of Directors meetings, holiday parties, and on-site events.
• Support department initiatives, special projects, and ongoing administrative processes within the Human Resources and Legal teams.
• Maintain organized files, records, and documentation.
• Process invoices, expenses, and other administrative items accurately and in a timely manner.
• Serve as a professional and responsive point of contact for internal and external stakeholders.
• Handle highly sensitive and confidential information with exceptional judgment and discretion.

Qualifications:

• 5+ years of executive administrative experience, preferably supporting senior leaders in a corporate environment.
• Previous C-suite support experience strongly preferred.
• Experience managing complex calendars, coordinating high-volume scheduling, and booking domestic travel.
• Exceptional organizational skills and the ability to manage multiple priorities with accuracy and composure.
• Strong written and verbal communication skills.
• Excellent judgment, discretion, and professionalism when handling confidential information.
• A proactive, solutions-oriented mindset and the ability to anticipate executive needs.
• Strong attention to detail and follow-through.
• Ability to work independently while collaborating effectively across departments.
• Proficiency in Microsoft Office, particularly Outlook and PowerPoint; experience with Word and Excel is also expected.
• Bachelor's degree preferred, or an equivalent combination of education and experience.

Additional Details:

• Salary range of $95,000–$105,000, with some flexibility.
• Discretionary bonus of up to 10%, plus a minimum of 10% equity.
• Fully on-site position in Annapolis, MD, five days per week.
• Standard schedule of Monday–Friday, 9:00 AM–5:00 PM.

Perks:

• Discretionary bonus opportunity of up to 10%.
• Medical, dental, vision, and 401(k) benefits.
• Opportunity to work closely with senior leadership.
• Exposure to cross-functional initiatives and company-wide events.
• Opportunity to contribute to an organization focused on sustainable infrastructure and the clean energy transition.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.