Executive Assistant & Office Manager

Executive Assistant & Office ManagerWe're looking for a highly organized, detail-oriented Executive Assistant & Office Manager to support our CEO and COO while also owning the day-to-day workplace experience for the team. This is a role for someone who thrives on creating structure and organized systems, anticipates needs before they're asked, and enjoys the variety of switching between calendar Tetris and stocking the snack shelf.Key ResponsibilitiesManage and proactively maintain calendars for two executives, resolving scheduling conflicts and prioritizing timeCoordinate domestic (and occasional international) travel logistics for executives as well as other team members as needed: flights, hotels, itineraries, etc.Draft and manage light correspondence and follow-ups on behalf of the CEO/COOPrepare materials or agendas for recurring meetings as neededAct as a point of coordination between the executives and internal/external stakeholdersCoordinate weekly team lunches and other recurring team eventsManage office snack/supply ordering and vendor relationshipsSupport day-to-day office operations and act as first point of contact for workplace-related questionsSupport the planning and execution of an office expansion and/or full office relocation (anticipated spring 2027), including logistics coordination, vendor communication, and move-day supportHelp maintain a positive, well-run office environment as the team scalesQualifications1–3 years of experience in an EA, office coordination, or administrative role (internships count)Excellent written and verbal communicationHighly organized with strong attention to detail and follow-throughComfortable managing competing priorities across two executivesDiscretion with sensitive/confidential informationProactive, low-ego, "no task too small" attitudeExperience with calendar/travel tools (Google Workspace, Outlook, TripActions, etc.) a plusMust be comfortable working 4-5 days a week onsite in our NYC officeOur Commitment to Equal Opportunity Employment:Odyssey is an equal opportunity employer. Reasonable accommodations are available upon request.