Executive Assistant & Communications SpecialistWe are seeking a highly organized, proactive, and personable Executive Assistant & Communications Specialist to join our team. This role serves as a trusted administrative and communications partner, supporting day-to-day office operations, executive needs, internal coordination, and light communications efforts.The ideal candidate is detail-oriented, tech-savvy, a strong communicator, and comfortable wearing multiple hats in a fast-paced, mission-driven healthcare environment.ResponsibilitiesGreet and screen callers and visitors, directing them to the appropriate person or departmentAnswer and manage general incoming calls on company phone lines; monitor voicemails and follow up as neededManage company online faxing systemHandle administrative and program-related mailingOrganize, reserve, and oversee conference room schedulingSupport office operations, including inventory tracking and coordination of office purchases (in collaboration with the Office Administrator)Receive, distribute, and track company equipment and suppliesCreate, read, analyze, file, retrieve, and organize organizational documents, invoices, and ordersFacilitate employee email setup, laptop distribution, and system accessWork closely with the Office Administrator and leadership team on assigned administrative tasksProvide administrative support to the HR function as neededServe as back-up support for key HR activities, including: Employee onboarding and offboardingCoordination of employee documentation and access Maintain confidentiality and professionalism when handling sensitive employee informationSupport internal and external communications efforts in collaboration with leadershipAssist with monitoring and posting content on social media platforms, as neededSupport basic content coordination for announcements, events, and internal communicationsHelp ensure consistent, professional messaging across platforms and materialsServe as project support for small-scale internal projects or events, including planning, coordination, and follow-upRequirementsBachelor's degree in a relevant field (healthcare, communications, business administration, marketing, or related preferred)Proven experience as an Executive Assistant, Office Assistant, Administrator, or similar roleStrong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Excellent verbal and written communication skillsStrong interpersonal skills; must be a people-oriented professionalHighly responsive with strong problem-solving abilitiesKnowledge of basic office equipment (copiers, fax machines, printers)Exceptional organizational skills with the ability to multitask and prioritize effectivelySelf-motivated, dependable, and able to exercise sound judgment and decision-makingReliable transportation required; position is 100% in-person, 5 days per week at our Silver Spring, MD officeHighly desirable - Digital marketing and social media management, experience with Mailchimp or similar email marketing platforms, basic photography and visual content creation, working knowledge of HTML/CSS, experience managing WordPress websites, familiarity with SEO best practices and basic e-commerce functionality, Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva or similar design tools for internal and social media content