Executive Assistant

We're partnering with a growing organization seeking an experienced Executive Assistant to support their CEO. This is a highly visible role for someone who enjoys being at the center of the action, managing competing priorities, and serving as a trusted partner to senior leadership.

The expectations are high, but so is the opportunity. You'll work alongside supportive leaders and gain exposure to nearly every aspect of the business.

What You'll Be Doing

• Managing a complex executive calendar
• Coordinating domestic and international travel
• Preparing presentations, reports, and executive communications
• Processing expense reports
• Supporting initiatives across HR, Finance, and internal communications
• Assisting with employee events and company newsletters
• Creating vendor requisitions and managing related documentation
• Partnering closely with the CEO while interacting regularly with the CFO and CHRO

What We're Looking For

✅ 5+ years of Administrative Assistant experience

✅ Proven expertise managing demanding executive calendars

✅ Strong domestic and international travel coordination experience

✅ Ability to juggle multiple priorities and adapt quickly

✅ Tech-savvy with experience using Microsoft Office, Teams, SharePoint, and AI tools such as Copilot, Claude, or Perplexity

✅ Degree preferred but not required

The Right Person Is...

• Positive, upbeat, and professional
• Highly organized and detail-oriented
• Resourceful and proactive
• Comfortable navigating a fast-paced environment
• Confident enough to protect executive priorities and say, "The CEO isn't available"
• Willing to jump in and help wherever needed
• Hungry to learn, grow, and build a long-term career

Why This Opportunity?

This role offers the chance to work directly with executive leadership while gaining exposure to operations, HR, finance, strategic initiatives, and organizational planning. It's a position that will push you to grow, challenge you daily, and significantly expand your skill set.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance