EXECUTIVE ASSISTANT (537784)

Executive AssistantGovernment Operations Agency$4,733.00 - $6,102.00 per Month New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.Final Filing Date: Until FilledApplication Methods: Electronic (Using your CalCareer Account) By Mail Drop-off Print Job Save JobJob Description and DutiesWe are advertising this position as until filled. We will review applications on the 10th of each month. Under the direction of the Supervisor I and Director of CalOCR, the Executive Assistant (EA) provides excellent administrative support, preempting needs and requirements through advanced administrative duties. This includes complex calendaring, travel coordination, communication with internal and external stakeholders. The EA may coordinate meetings and communications involving LEAs, state agencies, community organizations, advocacy groups, and other education and civil rights stakeholders. The EA maintains and updates databases, case management systems, contact lists, and other tracking systems used to support CalOCR's work. The EA may also assist with tracking significant office initiatives, reporting requirements, CalOCR's technical assistance activities, and other priority matters to ensure timely follow-through and appropriate coordination among CalOCR staff. The EA drafts, reviews, and edits correspondence, reports, presentations, and briefing documents on behalf of the Director. The EA ensures smooth office operations, maintains confidentiality, and supports the mission and strategic objectives of CalOCR.You will find additional information about the job in the Duty Statement.Working ConditionsThis position may be eligible for a telework opportunity in accordance with departmental policies and operational needs. Employees are currently required to work in-person at least four (4) days per week in alignment with Executive Order N-22-25.

Additional in-office days may be required based on operational needs.Minimum RequirementsYou will find the Minimum Requirements in the Class Specification.Position DetailsJob Code #: JC- Position #(s): Working Title: Executive AssistantClassification: EXECUTIVE ASSISTANT $4,733.00 - $6,102.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.# of Positions: 1Work Location: Sacramento CountyTelework: HybridJob Type: Permanent, Full TimeDepartment InformationThe California Government Operations Agency (GovOPS) is responsible for administering state operations including procurement, information technology, and human resources. The mission of GovOps is to improve management and accountability of government programs, increase efficiency, and promote better and more coordinated operational decisions. Please note, CalHR provides contracted Human Resources services for California Government Operations Agency (GovOPS) and is not an E-Verified employer. Department Website: RequirementsAll interested applicants are required to submit a Statement of Qualifications (SOQ). Please provide direct responses to each of the numbered items listed below. Applicants must number and include the full text of the SOQ items in their response. Please include specific examples of your education, training, and/or experience. SOQs should be limited to a maximum of two (2) pages, single-spaced, twelve-point Arial font. 1. Describe your experience managing complex calendars and coordinating travel or events for executive-level leadership.

How did you ensure accuracy and prioritize competing demands? 2. Explain your experience drafting, reviewing, and editing correspondence or reports for senior leadership. How did you maintain confidentiality and ensure clarity in communication? 3. Provide an example of how you handled administrative operations such as processing invoices, travel claims, or purchase requests using state systems (e.g., Fi$Cal). How did you ensure compliance and timeliness? Note: Applicants who do not follow these instructions may be disqualified from the selection process. Cover letters and resumes do not take the place of the SOQ. For helpful guidance on writing an effective SOQ, please see our Work4CA guide.Application InstructionsDates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:Address for Mailing Application PackagesYou may submit your application and any applicable or required documents to:Government Operations Agency CalHR Attn: Human Resources Office - Class & Hiring 1515 S Street North Building, Suite 500 Sacramento, CA 95811Address for Drop-Off Application PackagesYou may drop off your application and any applicable or required documents at:Government Operations Agency CalHR Human Resources Office - Class & Hiring th Street Sacramento, CA :00 AM - 05:00 PMRequired Application Package DocumentsThe following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is required and must be included.Statement of Qualifications - A Statement of Qualifications (SOQ) is required and must be included. Please see the Special Requirements section for instructions.Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.Desirable QualificationsStrong organizational and time management skills, with the ability to manage multiple priorities and deadlinesExperience providing executive-level administrative support, including complex calendaring, travel coordination, and meeting logisticsExcellent written and verbal communication skills, demonstrated through drafting and editing correspondence, reports, and briefing materialsProficiency in Microsoft Office Suite and state administrative systems, including Fi$Cal for fiscal transactionsAbility to maintain confidentiality and exercise discretion when handling sensitive informationExperience coordinating meetings and events, including agenda development, materials preparation, and follow-up actionsAttention to detail and accuracy in all work products, including fiscal and administrative tasksAbility to adapt to changing priorities and work collaboratively in a fast-paced environment.BenefitsBenefit information can be found on the CalHR website and the CalPERS website.Contact InformationThe Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.Department Website: Human Resources Contact: Alexandra Scheuer Hiring Unit Contact: Jessica Alt