Executive Assistant 3 - EXASST3

Executive Assistant 3Location: Birmingham, AL 35203Duration: 3 yearsWork Schedule: The schedule is hybrid, in office Monday - Thursday, remote Friday.Pay range: $33.00/HR ON W2Key ResponsibilitiesProvide high-level administrative support to executives and senior management.Independently manage and prioritize complex executive calendars, appointments, meetings, and schedules.Coordinate domestic and international travel arrangements, including transportation, accommodations, and detailed itineraries.Prepare, draft, edit, and proofread executive-level correspondence, reports, presentations, and communications.Handle confidential information and sensitive documents with the highest level of discretion and professionalism.Plan and execute high-profile executive events, meetings, and special projects.Oversee executive-level projects, ensuring timely completion and effective coordination of deliverables.Answer and screen phone calls, emails, and inquiries, directing them to the appropriate parties as needed.Serve as a key point of contact and liaison between executives, employees, internal teams, external partners, and other stakeholders.Learn, utilize, and maintain proficiency with relevant software, technology, and tools used for executive support and administrative tasks.Supervise, mentor, and provide guidance to junior administrative staff.Stay current with industry trends and emerging technologies related to executive support and administrative services.Required3 + years supporting General Manager/Director-level leaders or aboveExpert Outlook calendar managementTravel and expense managementPowerPoint and Excel proficiencyStrong executive communication skillsDemonstrated discretion with confidential informationHighly PreferredAssociate or Bachelor's degree in either Business Administration, Communication, Management, or Office AdministrationNice to HaveCertified Administrative Professional (CAP)Professional Administrative Certification of Excellence (PACE)Project Management fundamentals/certification