Executive AssistantThe Executive Assistant will provide support for our two of our Co-Founders and their Sr. Executive Assistants. The ideal candidate possesses outstanding skills in organization and communications; professional attitude and appearance; 3-5 years of experience in a professional office setting. Effective personal and professional time-management; maintain highest level of confidentiality and discretion at all times with respect to all personal and business information and knowledge; may include Personal Assistant duties. Proficiency in computer software programs for scheduling correspondence and database management, e.g. Microsoft Office, Dynamo, Concur and Adobe Pro.
Experience with expense reporting and building client relationship management preferred. Work well as a team and communicate effectively with colleagues. Able to work routine office hours at the company office in downtown Salt Lake City.Additional Job Duties:Keeps designated executives and Sr. Executive Assistants organizedOffice organization (team coordination, building and maintenance coordination, office supplies, etc.)Welcome and assist guestsManage and maintain office confidentialityAct as a point of contact for internal and external stakeholders, responding to inquiries and directing to appropriate individuals as necessaryMaintain efficient document retention system, including but not limited to scanning, copying and filingScheduling, coordination, and calendar managementMaintain compliance certification on ComplySciAssist in managing calls, correspondence and review of email as neededAssist in coordinating speaking engagementsAssist in Managing expenses and reimbursementsAssist in event management, planning and follow upAssist in managing complex travelAbility to perform and prioritize multiple tasksOther related administrative and support duties as requiredDesired Experience, Knowledge, and Attributes:Provide comprehensive administrative support to a senior executives and their senior EA's, including scheduling, travel arrangements, expense reporting, and communication managementHighly organized with outstanding diligence; ability to keep the urgent and important in checkManage and maintain confidential information and records with a high level of discretionUncompromising work ethic; strong initiative; keen attention to detail; adaptable; personableGood moral character, ethics, honesty, loyalty, and integrityStrong interpersonal skills; clear and concise written and verbal communicationsAbility to maintain confidentiality and manage sensitive information with discretion