Executive Assistant - #002171

Executive AssistantTo be considered, you must apply online. In order to complete the application process, please attach a cover letter, resume, and listing of references (include their complete contact information). Applicants who wish to claim veteran's preference must upload a copy of their DD-214. PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS. If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants. All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).Final candidates are subject to criminal & sex offender background checks.

Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit Proper documentation of identity and employability are required at the time of employment.All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call or email at Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227HFR Administration Building, Cullowhee, NC ) or the Office of University Police, 111 Camp Annex, Cullowhee, NC ).

The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.The primary location of this position is on-site in Cullowhee, NC. This position is designated as being subject to the State of North Carolina Human Resources Act (SHRA). This position reports to the Associate Provost for Academic Affairs and provides executive-level administrative, program, and project support for the Office of the Associate Provost for Academic Affairs. The position coordinates and supports faculty-focused processes including faculty qualifications review (AA-21), reappointment, tenure, promotion, post-tenure review, faculty development programs, academic affairs events, and related committees. Work includes maintaining formal faculty records and databases, preparing and editing correspondence and reports, monitoring budgets and internal grant processes, consulting with departments and colleges, coordinating with campus and UNC System partners, and exercising independent judgment to organize work, resolve issues, and ensure accurate and timely completion of assigned responsibilities. The position functions at the Journey competency level. Must be eligible to work in the United States without any immigration-related assistance or employment sponsorship.Working knowledge of academic affairs operations, faculty personnel processes, faculty development programs, and related university policies, procedures, and deadlines.

Ability to coordinate complex administrative processes, maintain accurate records and databases, monitor budgets and program funds, and identify issues requiring follow-up or escalation. Strong written and oral communication skills, including the ability to prepare, edit, and present clear information for faculty, administrators, committees, campus partners, and UNC System contacts. Demonstrated organization, attention to detail, independent judgment, and interpersonal skills needed to manage competing priorities, support confidential matters, and provide responsive service to internal and external constituents.High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.