Executive Administrative Officer

Description

SAIC is seeking a highly organized, proactive, and detail-oriented Executive Administrative Officer to provide comprehensive administrative, operational, and logistical support to the U.S. Space Force (USSF) in Chantilly, Virginia. As the Executive Administrative Officer, you will serve as a key member of the front office team, supporting senior government leadership and ensuring the efficient execution of daily operations, special events, and mission-critical administrative functions.

Note: Must possess an active Top Secret clearance with current SCI eligibility to be considered for this role.

Key Responsibilities to include:

• Provide executive-level administrative, project management, and logistical support to senior leadership, including the Government Program Manager, Front Office Staff, military personnel, and civilian government employees.


• Manage complex calendars, schedules, and daily priorities for senior managers, ensuring efficient coordination of meetings, appointments, site visits, and executive engagements.


• Coordinate and process travel authorizations, travel arrangements, vouchers, and expense reports in accordance with government policies and procedures.


• Develop, implement, and maintain office tracking systems, databases, spreadsheets, and administrative records to monitor projects, taskings, correspondence, and action items.


• Plan, schedule, and coordinate meetings, conferences, briefings, and leadership engagements, including securing conference rooms, arranging facilities, preparing materials, and ensuring compliance with protocol and security requirements.


• Serve as a central point of contact for visitor coordination and access requests, facilitating communication between government personnel, military members, contractors, and external stakeholders.


• Develop, maintain, and organize front office filing systems, records management processes, and file plans to ensure compliance with records retention and information management requirements.


• Monitor office administrative needs and maintain an adequate inventory of office supplies, equipment, and resources, initiating procurement actions as necessary.


• Support the planning and execution of special events, ceremonies, leadership visits, off-site meetings, and other official functions by coordinating venue selection, attendee logistics, security requirements, travel arrangements, schedules, and event materials.


• Prepare, edit, and distribute professional correspondence, reports, presentations, meeting agendas, and executive-level communications.


• Track suspense items, action requests, and deliverables to ensure timely completion and accurate reporting to leadership.


• Exercise sound judgment, discretion, and professionalism while handling sensitive, confidential, and mission-related information.

Qualifications

Required Education and Experience

• Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.


• Active Top Secret clearance with current SCI eligibility


• 3 years of relevant administrative experience supporting Military/IC/Government Civilian Leadership.


• Ability to work in a fast paced, dynamic, and team environment with no supervision.


• Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).


• Strong experience in writing/editing memos and correspondence.


• Excellent computer skills in MS Office (Word, Excel, PowerPoint).


• Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.


• Effective communication, coordination, and customer engagement skills.

Target salary range: $120,001 - $160,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.