Executive Administrative Business Partner

We are searching for a strategic, highly proactive, and collaborative Executive Assistant Business Partner 2 (EABP 2) to join our Finance team. The Executive Assistant will support the VP of Financial Planning & Analysis in addition to 1-2 Director Level leaders. This EABP 2 is far more than a transactional task executor.

In this role, you will act as a true strategic partner, connecting the dots across our highly matrixed organization and working cross-functionally to influence outcomes. The ideal candidate possesses strong business acumen, displays excellent executive presence, and seamlessly navigates complex, fast-paced corporate environments to align teams and move initiatives forward. You'll also be part of a broader EA community, working hybrid a minimum of 3 days a week out of our Mountain View office. If you're the kind of person who's always three moves ahead, this role is built for you.

• Cross-Functional Communication: Communicate confidently and effectively at all levels of the organization, including executives, customers, internal stakeholders, and externalPartners.
• Connecting the Dots: Act as a central hub for information, anticipating and balancing theneeds of multiple stakeholders across the business unit and functional groups (BU/FG).
• Calendar & Meeting Optimization: Manage complex executive calendars strategically rather than transactionally; qualify requests, proactively solicit agendas, and orchestrate alignment across diverse teams.
• Strategic Collaboration: Share independent ideas and align on shared commitments with leaders and peers. Strategically negotiate and collaborate to arrive at agreed-upon solutions with diverse, matrixed stakeholders.
• Problem Navigation: Proactively navigate organizational bottlenecks, presenting acceptable and creative alternatives that satisfy broader business needs.
• Culture & Inclusivity: Inspire a deep sense of belonging, inclusivity, and high team morale through open dialogue, active consideration of diverse perspectives, and strong peer collaboration.
• Operational Alignment: Apply deep business acumen to the EABP team operating mechanisms, including driving weekly huddles and monthly syncs to ensure robust cross-organizational alignment and cascading communication.
• Contextual Understanding: Maintain an active pulse on the organization’s vision, strategy, priorities, and products, allowing you to stay two steps ahead of executive needs.
• Accountability Leadership: Take extreme ownership of decisions and commitments while promoting a sense of urgency and establishing clear, individual accountability across the team.
• Executive Presence: Maintain complete discretion and 100% integrity when handling highly confidential data, serving as a trusted advisor to the leadership team.
• Process Optimization: Advise team members on applicable policies and corporate procedures, creating scalable templates to elevate daily operations.
• Tech Adaptation: Seamlessly adapt to and champion new technologies (including GenAI, advanced collaboration platforms, web conferencing, and HR tools) to maximize efficiency and drive modern ways of working.

Qualifications:

• Minimum of 8 years working at the Executive administrative level, preferably supporting VP-Level senior staff members
• Ability to exercise complete discretion and handle highly confidential information with 100% integrity.
• Self-starter who can operate independently, prioritize ruthlessly, and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges
• Anticipatory — must be able to plan ahead and identify unforeseen needs
• Adaptability — embrace change and pivot when changes arise
• Perseverance — ability to see things through completion regardless of obstacles
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
• Cultural steward — brings an element of fun and caring to the workplace Strong familiarity with technology preferred
• Expert level knowledge of Microsoft Office (Advanced Word, Excel, PowerPoint) skills or Google suite (Google Drive, Docs, Sheet)
• Advanced Outlook calendar management is critical
• Ability to format high level presentations and database applications