Executive Administrative Assistant

Executive Assistant to Senior Leadership

Location: Midland, TX

Employment Type: Full-Time

Compensation: $75,000–$110,000 annually, DOE

Position Overview

We are partnering with a growing, privately held organization in Midland, TX, seeking an experienced Executive Assistant to provide high-level business and personal support to three senior executives across multiple companies. This is an opportunity for an organized, proactive professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in being a trusted resource to executive leadership.

The ideal candidate brings strong executive support experience, excellent communication skills, and the ability to anticipate needs, solve problems independently, and handle confidential matters with discretion.

Key Responsibilities

• Manage complex calendars, appointments, meetings, and competing priorities for multiple executives.
• Coordinate domestic and international travel, accommodations, and detailed itineraries.
• Manage executive communications, correspondence, and scheduling requests.
• Prepare meeting materials, presentations, reports, and follow-up documentation.
• Coordinate executive meetings, business events, and investor-related activities.
• Process expense reports, invoices, and credit card reconciliations.
• Assist with personal scheduling, household coordination, vehicle maintenance, and vendor management.
• Coordinate with household staff and outside service providers to ensure timely completion of requests.
• Track important deadlines, renewals, appointments, and ongoing commitments.
• Maintain strict confidentiality across business and personal matters.

Qualifications

• 5+ years of experience supporting executives, senior leadership, or business owners.
• Experience supporting multiple executives or managing complex schedules preferred.
• Strong proficiency in Microsoft 365, including Outlook, Excel, Word, and PowerPoint.
• Excellent organizational, time management, and communication skills.
• Ability to independently prioritize responsibilities and adapt to changing demands.
• Professional presence and sound judgment when interacting with executives, clients, and vendors.
• High level of discretion when handling sensitive information.
• Associate's degree or equivalent required.
• Experience with personal assistance, household coordination, or executive travel is a plus.
• Competitive base salary of $75,000–$105,000, depending on experience.
• Medical, dental, and vision insurance.
• Direct exposure to executive leadership and business operations.
• Opportunity for professional growth within an expanding organization.