Executive Administrative Assistant

Executive Administrative AssistantJoin our dynamic Translational Safety team as an experienced administrative professional, providing high-level support to Director-level leadership and their immediate functional areas, including Toxicology, Pathology, and/or gRED Nonclinical Operations (gNO). This role enables scientific and operational success by delivering proactive, reliable, and strategic administrative assistance in a complex and highly collaborative environment.Location: South San Francisco, CA Pay rate: $35/hr Shift: Regular hours – Onsite (may transition to 3 days onsite per week)Key ResponsibilitiesManage and optimize multiple complex calendars, ensuring seamless scheduling and prioritization of meetings and critical eventsAct as a key point of contact, facilitating timely, clear, and effective communication across the team and with cross-functional partnersCoordinate logistics for onsite and offsite meetings, conferences, and team-building events, including vendor engagement and material preparationArrange domestic and international travel, and manage related conference and event attendanceProcess invoices, payments, and expense reports using standard corporate tools, ensuring accuracy and compliance with company policiesContinuously identify opportunities for process improvements, offering practical recommendations that enhance administrative efficiencyExercise sound judgment and discretion in managing sensitive and confidential informationMaintain and update records and tracking tools using various computer applications (e.g., Microsoft Office Suite, Google Workspace)Serve as a valued department resource, providing support and guidance to staff and acting as a liaison with other administrative teamsProvide backup coverage to administrative colleagues as neededFoster a strong customer service focus and collaborative team participationMay assume responsibility for coordinating and assigning administrative work within the teamCarry out other duties as assigned to support departmental and organizational goalsQualificationsHigh School Diploma required; BS/BA degree preferred5-10 years of demonstrated administrative experience or equivalent transferable skillsProven expertise in all aspects of administrative supportAbility to manage both routine and ad-hoc assignments independently, with minimal supervisionAdvanced proficiency with Microsoft Office Suite, Google Workspace, and other relevant software applicationsExceptional organizational, prioritization, and multitasking skills, with attention to detailStrong written and verbal communication skills, with the ability to interact effectively with all levels of staff and leadershipCollaborative approach, with the capacity to build productive working relationships both within and outside the immediate organizationExperience in supporting project teams in the biotechnology, life sciences, or pharmaceutical industry is a plus, especially within Genentech or similar environments