Executive Administrative Assistant

KNEXUS Executive Assistant to the CEO

Remote (continental U.S.), hours aligned to Eastern Time. Preference for the Washington, D.C. metro area. HQ: Vienna, VA. Hybrid work 2 days in office weekly

Overview

Knexus is seeking a highly organized, proactive, and detail-oriented Executive Assistant to serve as the key operating partner to our CEO. This role is responsible for heavy calendar management, travel coordination, executive meeting preparation, and day-to-day business administrative workflows. The ideal candidate thrives in a fast-paced environment, balances strategic preparation with execution, and acts as a force multiplier for executive bandwidth. This position reports directly to the Chief Executive Officer.

Responsibilities

• Own the CEO's calendar, scheduling, and travel logistics, prioritizing to protect focus time and create daily operational buffers
• Manage the CEO's inbox, inbound requests, and correspondence, drafting communications in the CEO's voice and filtering items that require escalating
• Prepare briefings, agendas, talking points, and follow-up notes for customer meetings, internal leadership sessions, board/investor meetings, and partner discussions
• Track decisions, project owners, and deadlines across the leadership team to drive seamless operational follow-through
• Coordinate logistical planning for corporate offsites, customer visits, industry events, and periodic Washington, D.C.-area meetings
• Handle sensitive and confidential company material with the utmost discretion, including financials, personnel issues, deal discussions, and clearance data
• Build and maintain lightweight, practical systems for the leadership team, such as shared trackers, meeting cadences, and briefing templates
• Act as an administrative bridge between executive workflows and core company functions (program, capture, finance, HR, security) to ensure key deadlines do not turn into fire drills

Qualifications

• Bachelor's degree or equivalent experience in business administration, communications, or a related field
• 5+ years of progressive experience supporting a CEO, founder, general manager, or similarly demanding executive-ideally in a fast-changing, small to mid-sized organization
• Strong attention to detail, organization, and the ability to seamlessly shift between high-level prep and routine administrative follow-through
• Exceptional written communication skills with the ability to turn messy email threads into concise, actionable briefs
• Proficiency with digital workplace tools including Google Workspace, Microsoft 365, and electronic signature systems (e.g., DocuSign)
• You must be a U.S. citizen and eligible to obtain a U.S. government security clearance (Secret).

About Knexus

At Knexus, we are at the forefront of AI development for the government, with a mission to revolutionize how the government serves its citizens. As a pioneer in the field, we've spent nearly two decades pushing the boundaries of what is possible with artificial intelligence. Our work has a direct, mission-driven impact, and we believe that our innovative ideas help us stay ahead of the curve. Our partnership with Google Cloud gives our team unparalleled access to the latest tools and expertise.