Executive Administrative Assistant

Executive Administrative AssistantConductor is the leading enterprise AEO platform. Today's top enterprise brands use Conductor to grow authority and visibility in both AI and traditional search engines. From tracking visibility in LLMs to real-time monitoring of technical site health and scaled AI content creation, Conductor provides a single source of truth that fuels digital growth—all from one platform.Conductor is a mission-driven company with a commitment to innovation, customer success, and culture.

For Conductor, success is improving the lives of everyone in our orbit—our customers, our customers' customers, our employee-owners, and our communities.As an Executive Administrative Assistant you'll support and partner with the CEO at Conductor. This person will handle a wide range of executive and personal support-related tasks. The ideal candidate will be extremely proactive, organized, flexible, and enjoy the administrative challenges of supporting a fast-paced executive.Crucial to this role is the ability to interact with staff (at all levels) in a fluid environment, sometimes under pressure, remaining resourceful and efficient, with a high level of professionalism and confidentiality.

Equally important is strong business acumen, stellar written and verbal communication skills, optimal decision-making ability and attention to detail.What you'll do (Responsibilities):Manage the CEO's ever-shifting calendar, prioritizing requests and coordinating meetings with internal team members, as well as external customers and board membersAssist in the maintenance of the executive's inbox and outboxEmploy Generative AI to optimize workflows and create briefs to prepare the executive for all external meetingsPrepare agendas, distribute meeting minutes and track action items for leadership meetingsLight estate management and appointment scheduling on behalf of the executive's familyManage end-to-end domestic and international travel logistics and detailed itineraries—including flights, accommodations, ground transport, and visas—ensuring seamless execution and personal travel support for the CEO and familyCompile and reconcile expense reportsCoordinate logistics for senior executive visitors & interviewsConfidently and discreetly work with confidential and high-priority informationCoordinate schedules and logistics for leadership team and company events including board meetings, town halls, and offsitesProfessionally handle incoming phone callsAssist in the organization of company events, such as ordering catering for client meetings, securing dinner reservations, arranging offsite retreats, etcPlace daily lunch orders, arrange deliveriesMaintain executive contact listEstablish productive relationships with C-level executives to work as collaboratively as possiblePartner with the Facilities to make sure conference rooms are clean and in good condition for meetings, make sure snacks and food is always plentiful and properly arrangedConduct research as needed in support of CEOMaintain high standards of confidentiality of all employee records and documentsConduct business with integrity consistent with Conductor's values, policies and proceduresWho you are (Required Skills/Abilities):Must have the ability to maintain a high level of confidentialityPassionate about the possibilities of Generative AI and the world of the futureExperience in a startup or similar fast-paced environment where there is frequent change and a need to demonstrate and act with a sense of urgencyStrong attention to detail and natural desire to make things organizedProven experience prioritizing multiple projects, assignments and maintaining deadlinesDemonstrably high levels of integrity and discretionProficiency with GSuiteSelf-starter attitude – ability to work in ambiguous environment with minimal directionAbility to deal with change without frustration, a positive and upbeat attitude and lots of enthusiasmExhibits professionalism and composure in stressful situations and in meeting short deadlinesIn office presence required Monday - Thursday (NYC office), with Fridays being remote when CEO is onsite, but a more flexible schedule is available when she is not at HQStrong customer service orientation - must be positive, friendly, and approachableDemonstrated commitment to continuous learning4-year College degree preferred or equivalent work experience5+ years of experience in similar or related roles supporting C-Suite leadersCompensation: Conductor maintains competitive, performance-based compensation programs. The New York City base salary range for this role is currently $120,000 - $150,000 per year.Conductor LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Bringing in diverse perspectives and challenging our assumptions is the clear key to growth; it drives innovation, creativity, faster problem-solving, and stronger decision making. All aspects of employment including the decision to hire, promote, train, discipline, or discharge, will be based on merit, competence, performance, and business needs.Conductor does not discriminate against any employee or applicant on the basis of race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, or other characteristics protected by state or federal law or local ordinance. In addition, it is the policy of Conductor to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations and ordinances where a particular employee works.