Executive Administrative Assistant

Executive Administrative AssistantDo you have the career opportunities as a(an) Executive Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join Portsmouth Regional Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.Job Summary and QualificationsProvide administrative/secretarial support to the Officers as assigned. Perform diversified administrative and secretarial functions for the executive office, as assigned.What will you do in this role:Schedule executive meetingsKeep calendars up-to-dateAnswer and screen phone callsGreet visitorsManage/attend weekly meeting with Officers to plan out the next weekFacilitate officer signatures on documentsHandle mailEnter physician encounters into Growth LinkOrder office suppliesManage executive expense reports and make travel arrangements for officers via Concur systemSupport the Chair of the Board of Trustees with agenda preparation, attend monthly meeting, prepare minutes, compile monthly Board reports for presentation, set up additional meetings of the Board such as Joint Foundation Board meetings and ad hoc meetingsKeep the Business Courtesy Log up-to-dateAttend and keep minutes of the monthly Leadership meetingSet up Director/VP/Officer level interviewsSchedule Officer rounding schedules for: AOC, Department, and othersKeep AOC spreadsheet, Outlook calendars and Facility Scheduler up-to-date with AOC schedulesPlace catering requests for meetings as neededHigh level oversight of classrooms, help staff to understand how to manage room conflicts if they arise and clear rooms when necessary for high level meetings; provide contract support to officers for physician contractsWhat qualifications will you need:High school diploma/GED requiredPrevious patient care administrative assistant experience preferredBenefitsPortsmouth Regional Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine servicesWellbeing support, including free counseling and referral servicesTime away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absenceSavings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counselingEducation support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of NursingAdditional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discountsLearn more about Employee BenefitsNote: Eligibility for benefits may vary by location.At Portsmouth Regional Hospital, you're not just joining a hospital—you're becoming part of a mission-driven team that's redefining healthcare excellence across the Seacoast region.

As a 240-bed acute care facility in Portsmouth, NH, we proudly serve communities throughout New Hampshire, Maine, and Massachusetts. We're the only hospital in the area to be recognized as an ACS Verified Level II Trauma Center and a Comprehensive Stroke Center, and we offer a robust heart and vascular program—giving our team the opportunity to work at the forefront of life-saving care.As part of the HCA Healthcare family, you'll be supported by one of the nation's leading healthcare systems, with a strong presence in New Hampshire that includes four hospitals, three freestanding emergency rooms, and over 70 care sites. Here, nearly 5,000 colleagues—including 1,500 nurses and 1,000 affiliated physicians—collaborate to deliver exceptional care and innovation every day. Whether you're at Portsmouth, Catholic Medical Center in Manchester, Parkland Medical Center in Derry, Frisbie Memorial Hospital in Rochester, or one of our emergency facilities in Seabrook, Dover, or Plaistow, you'll find a culture that values your expertise, supports your growth, and empowers you to make a real difference.HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times.

In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses."Bricks and mortar do not make a hospital. People do." - Dr. Thomas Frist, Sr. HCA Healthcare Co-FounderIf you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Administrative Assistant opening.

We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.