Executive AssistantJoin our Global Investment Banking Mergers & Acquisitions team, as an Executive Assistant and play a pivotal role in keeping senior leadership operating at full speed. You'll partner closely with a dynamic group of Managing Directors, Executive Directors, and Vice Presidents supporting 3–5 executives overall, while helping drive day-to-day execution in a high-performance environment where priorities evolve rapidly and attention to detail is essential.As an Executive Assistant in Mergers & Acquisitions, you will be a trusted partner—protecting leaders' time, anticipating needs, and ensuring seamless execution across calendars, travel, meetings, and team deliverables. You'll represent the team with professionalism and discretion, communicate confidently with stakeholders across lines of business, and apply sound judgment in sensitive situations.
You'll also help strengthen team routines by improving organization, streamlining processes, and keeping key materials current and accessible.Job responsibilitiesMaintain complex, dynamic calendars across multiple time zones for 3–5 executives; proactively resolve conflicts and propose solutionsManage coordination and logistics for internal and external meetings (in-person and virtual), including scheduling, rooms, technology, attendee management, pre-reads, and follow-upsOrganize internal and external events end-to-end, including room strategy, catering, visitor logistics, and transportationArrange and coordinate complex domestic and international travel with accuracy, efficiency, and contingency planningScreen incoming calls and messages; triage appropriately while exercising discretion and care in handling informationProcess T&E expense claims for team members, ensuring compliance with policies and timely submission/approvalSupport staff onboarding and offboarding, including system access coordination, supplies, space/logistics, and team communicationsDraft and edit high-quality emails and communications for audiences at all levels; ensure tone and accuracy align to senior leadership expectationsMaintain department documents (e.g., executive bios and key reference materials)Operate independently—anticipate upcoming deadlines, flag risks early, and communicate issues or delays in advanceAssist with editing spreadsheets and presentations; coordinate printing/binding and meeting materials preparation as needed for client engagementsRequired qualifications, capabilities, and skillsAt least five years of administrative experience supporting busy leaders and teamsAdvanced organization skills with the ability to manage shifting priorities and tight deadlinesStrong discretion and sound judgment in confidential situations; demonstrated comfort engaging with senior stakeholdersExcellent interpersonal, written, and verbal communication skillsStrong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); confidence troubleshooting day-to-day issuesWorking knowledge of AI productivity tools (e.g., Copilot) to deliver work efficiently and at speed, and to help executives drive high-quality deliverablesProfessional phone etiquette and the ability to prioritize competing demands, especially calendar managementPreferred qualifications, capabilities, and skillsExperience supporting Managing Director level (or equivalent) and abovePrior experience within Investment Banking or a fast-paced, client-facing environmentCollege degree is a plusNote: This role requires five days in the office (Mon–Fri) and will not support hybrid options.