Executive Administrative Assistant

A leading organization is seeking an organized and proactive Executive Administrative Assistant to provide administrative, operational, and project coordination support on a temporary basis.

Who You Are

• You have 5+ years of professional experience in executive administrative support
• Bachelor's degree preferred
• Excellent organizational, writing, and presentation skills
• Experienced in managing calendars, coordinating projects, and meeting competing deadlines
• Comfortable working with senior leadership and collaborating across departments
• Resourceful, detail-oriented, and able to handle confidential information with discretion
• Flexible to support occasional evening events and after-hours initiatives

What You’ll Do

• Manage executive calendars, coordinate meetings, and track deadlines and action items
• Prepare presentations, reports, correspondence, and other executive materials
• Coordinate projects across departments, monitoring timelines and deliverables
• Assist with event planning, scheduling, logistics, and vendor coordination
• Support budget tracking, procurement, and general administrative operations
• Conduct research and assist with special projects as needed

What Success Looks Like

• Executive leadership receives reliable, proactive administrative support
• Projects, meetings, and events are coordinated efficiently and on schedule
• Cross-departmental collaboration remains organized and effective
• Competing priorities are managed with accuracy, discretion, and professionalism

Pay Rate Range: $30-35 per hour, based on experience

Location: New York, NY -- Fully on site

To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent.

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.