Executive Administrative Assistant

Title: Executive & Office Assistant

Brand: Beauty

Type: Full-time

Location: NYC

Onsite: Hybrid

Salary: $80,000-$105,000

Must have's:

• Experience as an Executive Assiatnt
• Experience planning and coordinating events
• Hands on Payroll or HR experience

Support the CEO and help keep day-to-day business operations running smoothly for a growing, multi-location organization. In this role, you'll serve as a trusted partner to senior leadership, oversee office administration, coordinate company-wide events, and provide hands-on HR and payroll support. This is a great opportunity for a highly organized, discreet, and resourceful individual who enjoys wearing multiple hats in a fast-paced environment.

What You’ll Do

• Provide executive support, including managing the CEO's calendar, meetings, travel arrangements, and expense reports.
• Prepare meeting agendas, presentations, and notes, and track follow-up items.
• Serve as a primary point of contact for the CEO's office, handling communications and visitors with professionalism and discretion.
• Oversee day-to-day office operations, including supplies, vendors, mail, equipment, and facilities requests.
• Support HR administration and payroll processing, coordinating with external providers on employee changes, new hires, terminations, time off, and compensation updates.
• Maintain accurate and confidential employee records and assist with onboarding and offboarding processes, including employment paperwork and benefits enrollment.
• Respond to employee questions regarding policies, benefits, and time off, escalating questions as needed.
• Assist with employment compliance requirements across applicable locations in partnership with internal leadership and external HR providers.
• Plan and coordinate company-wide events, including quarterly meetings, offsites, holiday celebrations, and team gatherings.
• Manage event logistics, including venues, catering, travel arrangements, budgets, and invitations.
• Coordinate across locations to ensure employees feel connected and included, whether participating in person or virtually.

What You’ll Bring

• 4+ years of experience as an executive assistant, office manager, or in a similar administrative role.
• Strong organizational skills and the ability to manage competing priorities in a fast-paced environment.
• Hands-on experience with payroll processing or HR administration.
• Tech-savvy and comfortable learning new tools, with strong Microsoft Office skills.
• Excellent written and verbal communication skills and confidence working directly with senior leadership.
• Demonstrated discretion when handling confidential information, including employee records and compensation.

Nice to Have

• Experience using AI tools to improve efficiency and streamline administrative tasks.
• Event planning experience, particularly for multi-location or distributed teams.
• Interest in the beauty or consumer products industry.
• HR coursework, training, or certification.