Executive Administrative Assistant

Overview

We are seeking a highly organized and professional Executive Administrative Assistant to support senior team members while also assisting with reception and operational responsibilities in the New York office, for a financial services client. The ideal candidate will thrive in a fast-paced environment, balancing complex schedules, travel coordination, and administrative tasks with discretion and efficiency.

Base pay range

$85,000.00/yr - $110,000.00/yr

Additional compensation types

Annual Bonus

Key Responsibilities

• Provide seamless administrative support to professionals across varying seniority levels
• Manage complex calendars and coordinate meetings across multiple time zones
• Coordinate domestic and international travel, preparing detailed itineraries and tracking changes
• Process expenses, payments, and itinerary adjustments with accuracy and timeliness
• Handle incoming mail, email, correspondence, and confidential requests with sound judgment
• Provide phone and inbox coverage for team members and EA colleagues as needed
• Serve as a liaison with internal departments, external vendors, and business contacts
• Assist with office events, team functions, and reception/visitor management
• Manage sensitive documents, presentations, and multi-party signature requests

Qualifications

• 3–5+ years of executive assistant or office administration experience (financial services industry preferred)
• Demonstrated ability to support multiple senior leaders simultaneously
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication abilities
• Professional, discreet, and capable of managing confidential information
• Team-oriented with a proactive, solutions-focused mindset

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Financial Services
• Administrative and Support Services