Executive Administrative Assistant

Executive Assistant to Chief People Officer (CPO)Location: Milpitas, CA — Onsite, 5 days per week Employment Type: W2 Contract, Open-Ended Assignment Pay Rate: $65–$68/hourPosition OverviewOur client, a leader in data storage solutions, is seeking an experienced and highly skilled Executive Assistant to provide strategic administrative support to the Chief People Officer (CPO). This is a highly visible role supporting a C-suite executive within a complex, global organization. The ideal candidate will bring exceptional judgment, professionalism, discretion, and self-awareness, along with a demonstrated ability to anticipate needs and manage competing priorities in a fast-paced executive environment.Key ResponsibilitiesExecutive Partnership & PrioritizationServe as a trusted partner to the Chief People Officer, helping manage priorities and executive commitments.Anticipate needs, identify potential challenges, and proactively resolve issues.Act as an extension of the executive in coordinating workflows, communications, approvals, and decision-making cadence.Exercise sound judgment when balancing competing priorities and confidential matters.Calendar & Scheduling ManagementManage a highly dynamic and complex global executive calendar.Prioritize meetings and commitments based on business objectives and executive priorities.Coordinate across multiple time zones and senior-level stakeholders.Ensure the CPO is fully prepared for meetings, including agendas, materials, and relevant background information.Executive & Meeting ReadinessCoordinate internal and external executive meetings, leadership offsites, organizational events, and other strategic engagements.Partner with internal stakeholders to manage logistics and ensure seamless execution.Prepare agendas, executive briefings, presentations, and supporting materials.Document and track key action items, decisions, and follow-up activities.People Team & Cross-Functional CoordinationPartner closely with People/HR leaders to support leadership operating rhythms, organizational priorities, and strategic initiatives.Coordinate cross-functional projects involving multiple teams and senior stakeholders.Support international engagements and collaborate with local country teams to build cohesive and impactful agendas.Track deliverables, dependencies, and commitments to ensure timely execution.Travel ManagementCoordinate complex domestic and international travel arrangements.Prepare comprehensive itineraries and manage changing requirements in real time.Provide proactive support before, during, and after executive travel.Operational ExcellenceManage executive expenses, purchase orders, vendors, and relevant internal systems.Partner with internal technical and operational teams to improve administrative tools and workflows.Identify opportunities to streamline processes and improve efficiency.Coordinate with external vendors while ensuring alignment with internal processes and timely payment/remittance.Strategic Project SupportSupport special projects, strategic initiatives, and executive research.Gather and synthesize information to support executive decision-making.Coordinate multiple concurrent workstreams and drive projects toward completion.Required Qualifications10+ years of experience supporting C-suite or equivalent senior executives.Experience supporting senior leadership within a multi-billion-dollar public company or similarly large, complex global organization.Demonstrated ability to manage highly complex calendars, priorities, travel, meetings, and executive workflows.Exceptional judgment, discretion, professionalism, and ability to handle highly confidential information.Strong organizational skills with the ability to manage multiple competing priorities.Excellent written and verbal communication skills.Strong interpersonal skills and ability to collaborate effectively with executives, senior leaders, employees, administrative professionals, and external stakeholders.Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel.Associate degree, Bachelor's degree, or equivalent professional experience.Preferred QualificationsPrevious experience supporting a Chief People Officer, CHRO, or other senior People/HR executive.Experience supporting executives with board-level interactions and materials.Experience supporting multiple senior executives.Experience working across international teams and time zones.Background within a large technology, semiconductor, or similarly complex global corporate environment is a plus.