Executive Administrative Assistant

Administrative AssistantWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Group President for all Florida operations. This role is critical to ensuring efficient day-to-day executive support, seamless scheduling, and well-prepared meetings. The ideal candidate is a strong communicator who can anticipate needs, manage competing priorities, and handle confidential information with discretion.Essential Duties & ResponsibilitiesManage and coordinate the Group President's calendar, including scheduling internal and external meetings across multiple Florida locationsOrganize and prioritize daily schedules to ensure optimal use of executive timePrepare, compile, and distribute documents, reports, presentations, and agendas in advance of meetingsAttend meetings as requested to take notes, capture action items, and distribute follow-up summariesCoordinate travel arrangements, including flights, lodging, transportation, and itinerariesServe as a point of contact between the Group President and internal teams, leadership, and external partnersAssist with organizing leadership meetings, site visits, and special events.Maintain accurate records, files, and correspondence in an organized and accessible mannerHandle confidential and sensitive information with professionalism and discretionProvide general administrative support and assist with special projects as neededQualificationsREQUIREDProven experience as an administrative assistant or executive support role, preferably supporting senior leadershipExceptional organizational and time-management skillsStrong written and verbal communication abilitiesHigh attention to detail and accuracyAbility to manage multiple priorities in a fast-paced environmentProfessional demeanor with the ability to interact effectively at all levels of the organizationProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)Ability to work independently, anticipate needs, and exercise sound judgmentHigh school diplomaAbility to maintain a high level of trust and confidentiality with sensitive itemsPositive attitude and the ability to work with and learn from othersEffectively communicate with both internal and external customersAgility in computer softwarePREFERREDExperience supporting executives with multi-location or regional operationsFamiliarity with meeting coordination, travel planning, and executive-level correspondenceExperience preparing meeting minutes and executive summariesExperience supporting Project ManagersExperience in the Construction industryAccounting experienceBenefitsMedical and Dental (100% of the premium covered by Miller Electric)401k retirement with company matchingVision plansDisability InsuranceBasic and Supplemental Life InsuranceFlexible Spending AccountsTravel Accident InsurancePaid Vacation & HolidaysTuition Reimbursement ProgramCollege Coach ServicesEqual Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/DisabledAffirmative Action PolicyPlease review our Affirmative Action Policy.Notice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.