Executive Administrative Assistant

Executive Administrative AssistantAre you looking for a rewarding career as an Executive Administrative Assistant? Do you thrive in a team-focused environment where serving others is at the heart of what you do? If so, you may have just found your ideal opportunity.For nearly 90 years, Miller Electric Company has been a proud signatory contractor with the IBEW, employing the most experienced and highly trained workforce in the industry.

Our success is rooted in our core values—trust, collaboration, safety, quality, community, and stewardship—and in how we bring these values to life every day.We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Group President for all Florida operations. This role is critical to ensuring efficient day-to-day executive support, seamless scheduling, and well-prepared meetings. The ideal candidate is a strong communicator who can anticipate needs, manage competing priorities, and handle confidential information with discretion.BenefitsMedical and Dental (100% of the premium covered by Miller Electric)401k retirement with company matchingVision plansDisability InsuranceBasic and Supplemental Life InsuranceFlexible Spending AccountsTravel Accident InsurancePaid Vacation & HolidaysTuition Reimbursement ProgramCollege Coach ServicesEssential Duties & ResponsibilitiesManage and coordinate the Group President's calendar, including scheduling internal and external meetings across multiple Florida locationsOrganize and prioritize daily schedules to ensure optimal use of executive timePrepare, compile, and distribute documents, reports, presentations, and agendas in advance of meetingsAttend meetings as requested to take notes, capture action items, and distribute follow-up summariesCoordinate travel arrangements, including flights, lodging, transportation, and itinerariesServe as a point of contact between the Group President and internal teams, leadership, and external partnersAssist with organizing leadership meetings, site visits, and special events.Maintain accurate records, files, and correspondence in an organized and accessible mannerHandle confidential and sensitive information with professionalism and discretionProvide general administrative support and assist with special projects as neededQualificationsREQUIREDProven experience as an administrative assistant or executive support role, preferably supporting senior leadershipExceptional organizational and time-management skillsStrong written and verbal communication abilitiesHigh attention to detail and accuracyAbility to manage multiple priorities in a fast-paced environmentProfessional demeanor with the ability to interact effectively at all levels of the organizationProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)Ability to work independently, anticipate needs, and exercise sound judgmentHigh school diplomaAbility to maintain a high level of trust and confidentiality with sensitive itemsPositive attitude and the ability to work with and learn from othersEffectively communicate with both internal and external customersAgility in computer softwarePREFERREDExperience supporting executives with multi-location or regional operationsFamiliarity with meeting coordination, travel planning, and executive-level correspondenceExperience preparing meeting minutes and executive summariesExperience supporting Project ManagersExperience in the Construction industryAccounting experience