About us
Our client, a highly respected boutique law firm in Westchester, is looking for a highly organized, friendly, and proactive Executive Administrative Assistant to keep the office running smoothly. You'll be the first face clients see, the go-to person for day-to-day office operations, and a key support to the Managing Partner and their Private Wealth, Trusts & Estates team.
Responsibilities
- Serve as the front desk point of contact, greeting clients and visitors and answering and routing calls
- Manage scheduling and calendars, including meetings, conference rooms, calls, and client signings
- Oversee day-to-day office operations, including supplies, mail, deliveries, equipment, and vendors
- Draft, format, and proofread letters, memos, and general correspondence
- Support the Managing Partner with administrative tasks, deadline reminders, and follow-ups
- Assist with time entry, billing, expense reports, client intake, and conflict checks
- Keep electronic and physical files organized in line with firm confidentiality and records policies
- Coordinate with attorneys, paralegals, and staff to keep the office running smoothly
Qualifications
- 2+ years of administrative, receptionist, or office coordinator experience, ideally in a legal, financial services, or professional services environment
- Polished, professional demeanor with clients and visitors
- Strong organizational skills and a sharp eye for detail
- Tech-savvy: Outlook, Word, Excel, and comfort learning tools like Clio and NetDocs
- Ability to juggle multiple priorities in a fast-paced, client-focused office
- Discretion with confidential client and financial information
Executive Administrative Assistant in harrison at Unknown Company
- Typical pay
- $43,940–$69,668
For context, most administrative assistants earn between $43,940–$69,668 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as full time and onsite.