Executive Administrative Assistant

About us

Our client, a highly respected boutique law firm in Westchester, is looking for a highly organized, friendly, and proactive Executive Administrative Assistant to keep the office running smoothly. You'll be the first face clients see, the go-to person for day-to-day office operations, and a key support to the Managing Partner and their Private Wealth, Trusts & Estates team.

Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements.

Responsibilities

• Serve as the front desk point of contact, greeting clients and visitors and answering and routing calls
• Manage scheduling and calendars, including meetings, conference rooms, calls, and client signings
• Oversee day-to-day office operations, including supplies, mail, deliveries, equipment, and vendors
• Draft, format, and proofread letters, memos, and general correspondence
• Support the Managing Partner with administrative tasks, deadline reminders, and follow-ups
• Assist with time entry, billing, expense reports, client intake, and conflict checks
• Keep electronic and physical files organized in line with firm confidentiality and records policies
• Coordinate with attorneys, paralegals, and staff to keep the office running smoothly

Qualifications

• 2+ years of administrative, receptionist, or office coordinator experience, ideally xhqgsiq in a legal, financial services, or professional services environment
• Polished, professional demeanor with clients and visitors
• Strong organizational skills and a sharp eye for detail
• Tech-savvy: Outlook, Word, Excel, and comfort learning tools like Clio and NetDocs
• Ability to juggle multiple priorities in a fast-paced, client-focused office
• Discretion with confidential client and financial information