Executive Administrative Assistant/Board Secretary

Executive Administrative Assistant/Board SecretaryLocation: Michigan Works! Southeast - Ann Arbor, MIReports to: Executive DirectorSupervises: N/AFLSA Status: Full-time, Non-ExemptCome Join Our Team! At Michigan Works! Southeast, we are the front lines of workforce development, meeting the talent demands of local employers and addressing the unique needs of the communities in Southeast Michigan. Serving Hillsdale, Jackson, Lenawee, Livingston, and Washtenaw counties, we are committed to delivering services that help businesses find skilled workers and provide a competitive edge for career seekers.

By creating meaningful connections, we empower individuals to build a brighter future and support businesses in achieving their goals. If you are passionate about making a difference in your community and want to be part of a team that helps shape the future workforce, we invite you to join us. Together, we can create pathways to success for both career seekers and employers.Job SummaryThe Executive Administrative Assistant is responsible for a wide range of high-level agency administrative and management support functions. This includes a variety of executive support tasks that are highly confidential and sensitive such as coordination and planning for meetings of the Workforce Board, Consortium Board, and leadership team. The Executive Administrative Assistant is responsible for obtaining, storage and retention of agency administrative documents including ensuring agency facilities have appropriate insurance coverage.

The Executive Administrative Assistant works with the Executive Director to assist in several administrative supportive tasks for the Executive Director including email and scheduling. This position requires the ability to exercise good judgement in a variety of situations, the ability to maintain a balance among multiple priorities and excellent administrative skills. It also requires excellent communication and interpersonal skills and ability to provide information and services to a wide range of internal and external contacts. Knowledge of the Michigan Works! System and organization policies and procedures is preferred.

Includes responsibility for executive office management as appropriate.Essential Duties and ResponsibilitiesSchedule and assemble background materials for the Workforce Development Board, Consortium Board, and their committees; book the meeting venues and ensure that proper equipment and amenities are available for a successful meeting; ensure proper notice of meetings to comply with Open Meetings ActTake accurate minutes of meetings and maintain the official records of all meetingsSchedule other meetings and events as requested, including staff meetings, workgroups and meetings with partners, contractors and the communityProvide administrative support to the Executive Office, including the Executive Director and Deputy DirectorResponsible for maintenance of facility, liability and vehicle insuranceManages the appropriate filing of all leasesResponsible for official record retention and destructionHandle stress appropriately and interact well with othersRegular in person on site attendanceOther duties as assignedQualificationsBachelor's degree in business administration, public administration, management, human services or related field. Equivalent related experience will be considered in lieu of a degree.Three years of administrative experience, providing support to executive positions preferably in workforce development services or an equivalent combination of education and experienceDemonstrated proficiency with Microsoft Office Applications and knowledge of or willing to learn other applications and databasesKnowledge of applicable federal and state regulations with respect to employment and training programs preferredAdministrative experience in operation of state and/or federal programs preferredExperience working with boards, councils, committees, and other public decision-making bodies including preparation of board documents, scheduling meetings and taking meeting notesExperience working with community, public and non-profit organizationsExcellent verbal and written communication skills, and highly professional demeanorAbility to multi-task and coordinate across multiple priorities in a fast-paced environmentComfortable with working in a dynamic, complex environment impacted by shifting priorities and deadlines, and system changeCompensation$22.90 to $30.53 per hour.Benefits OfferedMedical, Dental, and Vision InsurancePay in Lieu of Health InsuranceShort and Long Term DisabilityRetirement Benefit with a 4% Employer MatchGenerous Paid Time OffPaid HolidaysEmployee Assistant ProgramMichigan Works! Southeast provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, marital status, veteran status, political affiliation or belief, physical or mental disability, genetic information, age, sexual orientation, gender identity, height, weight, or any other legally protected status in accordance with applicable federal, state and local laws.