Job Description
Job Description
Executive Administrative Assistant
* Type: Contract (with potential extension/conversion)
* Location: Hybrid in Malvern, PA (3 days on site)
* Schedule: M-F, standard shift
* Compensation: $30-40/hour (experience based)
Responsibilities:
Calendar Management
* Maintains and optimizes complex calendars for several sales leaders with competing priorities
* Coordinate meetings across multiple time zones while ensuring efficient use of leader time
* Proactively identify scheduling conflicts and recommend solutions
* Prioritize client, advisor, partner, and internal leadership meetings
* Manage meeting logistics, agendas, and follow-up actions
Travel Coordination
* Arrange domestic and international travel, including flights, hotels, and ground transportation
* Build detailed travel itineraries that accommodate changing priorities/last minute adjustments
* Monitor travel disruptions and proactively implement contingency plans
* Coordinate travel across multiple sales leaders simultaneously
Meeting & Event Support
* Support leadership meetings, team off-sites, client events, conferences, and other engagements
* Prepare meeting materials, presentations, and briefing documents
* Track action items and ensure timely follow-up
* Coordinate executive attendance and logistics for cross-functional meetings/events
Operational Support
* Manage invoices, expenses, reimbursements, and other administrative processes
* Assist with document preparation, presentations, reporting, and correspondence
* Serve as the POC for internal and external stakeholders
* Maintain confidentiality with business information
Relationship Management
* Build strong partnerships with leaders, sales teams, clients, and stakeholders
* Act as a trusted gatekeeper and advisor regarding scheduling priorities
* Navigate complex stakeholder needs with professionalism and diplomacy
Qualifications:
* At least 5 years of experience in administrative/executive assistance supporting senior leaders
* Tech-savvy with proficiency in MS Suite, scheduling and note-taking software
* Strong interpersonal, organizational, and multitasking skills
* Ability to adapt quickly and take directly easily
* Exceptional calendar management skills
* Undergraduate degree preferred
Company Description
We're Infinia Search. We're a relationship-driven search firm that proves that talent, ambition, curiosity, and an infinite work ethic creates exponential results for our clients and candidates.
Company Description
We're Infinia Search. We're a relationship-driven search firm that proves that talent, ambition, curiosity, and an infinite work ethic creates exponential results for our clients and candidates.
Job Description
Executive Administrative Assistant
* Type: Contract (with potential extension/conversion)
* Location: Hybrid in Malvern, PA (3 days on site)
* Schedule: M-F, standard shift
* Compensation: $30-40/hour (experience based)
Responsibilities:
Calendar Management
* Maintains and optimizes complex calendars for several sales leaders with competing priorities
* Coordinate meetings across multiple time zones while ensuring efficient use of leader time
* Proactively identify scheduling conflicts and recommend solutions
* Prioritize client, advisor, partner, and internal leadership meetings
* Manage meeting logistics, agendas, and follow-up actions
Travel Coordination
* Arrange domestic and international travel, including flights, hotels, and ground transportation
* Build detailed travel itineraries that accommodate changing priorities/last minute adjustments
* Monitor travel disruptions and proactively implement contingency plans
* Coordinate travel across multiple sales leaders simultaneously
Meeting & Event Support
* Support leadership meetings, team off-sites, client events, conferences, and other engagements
* Prepare meeting materials, presentations, and briefing documents
* Track action items and ensure timely follow-up
* Coordinate executive attendance and logistics for cross-functional meetings/events
Operational Support
* Manage invoices, expenses, reimbursements, and other administrative processes
* Assist with document preparation, presentations, reporting, and correspondence
* Serve as the POC for internal and external stakeholders
* Maintain confidentiality with business information
Relationship Management
* Build strong partnerships with leaders, sales teams, clients, and stakeholders
* Act as a trusted gatekeeper and advisor regarding scheduling priorities
* Navigate complex stakeholder needs with professionalism and diplomacy
Qualifications:
* At least 5 years of experience in administrative/executive assistance supporting senior leaders
* Tech-savvy with proficiency in MS Suite, scheduling and note-taking software
* Strong interpersonal, organizational, and multitasking skills
* Ability to adapt quickly and take directly easily
* Exceptional calendar management skills
* Undergraduate degree preferred
Company Description
We're Infinia Search. We're a relationship-driven search firm that proves that talent, ambition, curiosity, and an infinite work ethic creates exponential results for our clients and candidates.
Company Description
We're Infinia Search. We're a relationship-driven search firm that proves that talent, ambition, curiosity, and an infinite work ethic creates exponential results for our clients and candidates.
Executive Admin Assistant (Sales Support) in malvern at Unknown Company
- Typical pay
- $43,940–$69,668
For context, most administrative assistants earn between $43,940–$69,668 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as contract and hybrid.