Exec Asst to VP/Corp Dir MSFC

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We recruit retain and advance associates with diverse backgrounds, skills, and talents equitably at all levels.

Responsibilities

• Assists in care and maintenance of departmental equipment and supplies; reviews orders of supplies from other members of the department; prepares payment vouchers for goods and services received by the department; acts as liaison with Purchasing Department.
• Assists with development and preparation of various reports and schedules under the direction of the Vice President or department professionals.
• Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards; complies with governmental and accreditation regulations.
• Coordinates adherence to deadlines and completion of special projects, correspondence and reports.
• Ensures smooth office operations by evaluating, reorganizing and delegating duties to clerical staff in a manner to best serve the needs of the Vice President and department.
• Ensures timely distribution of correspondence; performs high‑level administrative duties including preparing correspondence and maintaining confidential records; assists departmental professionals in the functions of the department; takes initiative to determine appropriate action and resolution of various day‑to‑day matters, issues and projects when within scope of authority; exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action.
• Handles screening and prioritizes all telephone calls and correspondence directed to the supervisor; reviews, prioritizes and distributes interoffice and external mail; provides assistance and direction to callers, visitors and staff as required.
• Maintains calendar and appointment schedule for the Senior Vice President or Vice President; performs secretarial duties, prepares correspondence through dictation, composes written material including letters or memos using a word processor and/or typewriter and proofreads material.
• Maintains files for the Vice President and any applicable division files; organizes and retrieves information on MedStar Health on an ongoing basis; attends designated committee/management meetings and takes minutes; distributes correspondence and handles follow‑up related to the meetings as required; assures that confidential information and activities are handled discreetly and classified information is safeguarded.
• Organizes schedules and confirms meetings and/or conferences; reserves conference rooms and equipment; selects and orders refreshments/meals and composes meeting notices and correspondence; ensures timely distribution of correspondence.
• Participates in multidisciplinary quality and service improvement teams.
• Performs other duties as assigned.
• Provides research and administrative support to special projects; prepares data on projects and studies; may update procedure manuals or analyze department activities within the department.
• Serves as secretary performing clerical duties including transcribing preparing correspondence and maintaining confidential records; assists departmental professionals in the functions of the department.

Qualifications

• Education: Associate's degree preferred or equivalent years of formal secretarial training and experience in lieu of educational requirement.
• Experience: 3–4 years administrative/secretarial experience required.
• Knowledge, Skills & Abilities: Excellent verbal and written communication skills; basic computer skills preferred.

This position has a hiring range of USD $59,820.00 – USD $101,836.00 per year.

Seniority level: Not applicable

Employment type: Full‑time

Job function: Administrative

Industry: Hospitals and Health Care

Location: Tysons Corner, VA