Event Planning Assistant

Key Responsibilities

• Assist with planning and coordinating event activities and schedules.
• Maintain event calendars, timelines, spreadsheets, and other planning documents.
• Communicate with vendors, volunteers, attendees, and internal team members.
• Help coordinate meetings and follow up on assigned action items.
• Assist with registration and attendee-related administrative tasks.
• Prepare documents, reports, and event materials.
• Track deadlines, deliverables, and event-related tasks.
• Provide remote administrative support to the events team.
• Help identify and communicate scheduling or logistical issues to the appropriate team member.
• Perform other event-planning and administrative duties as assigned.

Qualifications

• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Comfortable working independently in a remote environment.
• Basic computer skills, including email, spreadsheets, and online communication tools.
• Ability to manage multiple tasks and meet deadlines.
• Previous event-planning, administrative, customer-service, or coordination experience is an asset but not necessarily required.