Event Coordinator

Job Description

• Serve as the primary point of contact for events and conference center activities
• Maintain and manage the events calendar
• Coordinate approximately 15 events per month, including roughly 4–5 external events
• Prepare conference and event rooms before scheduled functions
• Coordinate catering arrangements
• Communicate with security regarding upcoming events and attendee/invite lists
• Manage email correspondence and Outlook calendars
• Generate and process invoices and service contracts
• Serve as a receptionist and greet guests arriving for appointments
• Support ownership and assist with scheduled visitors
• Serve as the main point of contact for office supplies
• Handle general administrative and office coordination responsibilities
• Work independently and proactively during slower periods
• Provide event coverage outside standard business hours when necessary

Required Skills & Experience

• Strong customer service experience
• Previous professional office/administrative experience
• Experience managing calendars, ideally using Outlook
• Comfortable coordinating catering and event/conference room setup
• Strong email and written communication skills
• Ability to generate and/or process invoices and service contracts
• Highly organized and able to maintain an active events calendar
• Self-starter who can work independently during periods of downtime
• Flexible schedule for occasional early mornings, evenings, and weekends
• Professional demeanor for greeting guests and supporting ownership

Nice to Have Skills & Experience

• Previous event coordination/event management experience