Event Assistant

Location: Indianapolis, IN

Employment Type: Full-time | On-site

If you're someone who enjoys keeping event setups on track, working with different people and seeing promotional brand experiences come together from start to finish, this could be a great opportunity for you.

As our Events Assistant, you'll play an important role in supporting the planning, coordination and execution of live events and brand promotions across the region.

What You'll Be Doing

• Assist with planning, coordinating and delivering live event campaigns across different venues and locations.
• Develop and maintain event schedules, setup checklists, promotional inventories and staff logs.
• Work closely with internal marketing teams and venue hosts to ensure event activations stay on schedule.
• Coordinate event briefing meetings, prepare agendas, log shift notes and follow up on action items.
• Monitor event setup milestones, engagement targets and campaign deliverables, keeping stakeholders informed of progress.
• Identify potential on-site delays, venue issues and logistical risks, and help develop practical solutions.
• Liaise with external vendors, venue managers and equipment providers as required.
• Support the implementation of new event displays, promotional signage and brand activation tools.
• Assist with reviewing and improving existing event execution workflows to increase daily efficiency.
• Prepare campaign updates, event recaps, post-activation summaries and documentation.
• Track event collateral, promotional merchandise and equipment inventory where required.
• Maintain accurate campaign records and ensure event tasks are completed and followed through.
• Support different departments with their promotional coordination and logistical requirements.
• Assist with general event improvement initiatives and regional marketing projects as they arise.

Ideally, you'll have:

• Previous experience in event support, hospitality, retail, customer service, marketing or administration, although motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different teams, venue hosts and campaign stakeholders.
• The ability to juggle multiple tasks, manage competing event priorities and meet deadlines.
• Great attention to detail and a practical approach to problem-solving on-site.
• A proactive attitude and willingness to take initiative.
• Confidence using Microsoft Office, particularly Excel, Word and PowerPoint.
• The ability to learn new event tracking systems and promotional planning tools.
• A positive, adaptable attitude and willingness to get involved wherever needed.
• Qualifications in communications, event management, marketing, business or a related field would be an advantage but are not essential.

Here's what you can look forward to:

• Variety in your work: Get involved in events across different venues, brand campaigns and market sectors.
• Hands-on experience: Build practical event management skills while working on live brand experiences.
• Career development: Learn from experienced professionals and develop your confidence in coordinating campaigns.
• Supportive team: Work with people who value collaboration, energetic communication and getting things done.
• Opportunity to contribute: Bring your ideas, identify event improvements and help shape better ways of executing campaigns.
• Room to grow: Develop your skills and take on more event coordination responsibility as your experience grows.

If you're looking to build your career in event management and enjoy a role where you can learn, contribute and make a real impact, we'd love to hear from you.

Apply now with your resume and tell us why you'd be a great fit for the role.

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