Estimating and Contract Administrator

Estimating And Contract AdministratorThe Estimating and Contract Administrator performs administrative office work for the Estimating Team and assists in the daily operations of the estimating department.Essential Duties and ResponsibilitiesPrepare detailed proposal packages for submittal to clientsAssist with DBE advertising with GFE's (Good Faith Effort) for solicitation when requiredReview contract documents and create checklist for proposalsPrepare bid documents for signature including notarizing when necessaryObtain signatures from Corporate officers for contracts and bid packagesAssist Estimating with obtaining quotes from subcontractors and suppliers about upcoming bidsOrder Bid bonds and Payment & Performance bondsTrack Estimating project status-specific calendar (including staff/ team assignments and schedules) & update/ disburse as necessaryMaintain estimating information and documents in an organized and retrievable mannerDeliver bids to potential clients as neededResearch upcoming bidding opportunitiesMaintain detailed and organized files on future, current and past projectsAssist in technical writing for proposals.Collect data on competitors pricing information from public sourcesPromote cooperation and commitment within a team to achieve goals and deliverablesAssist estimators and other projects with administrative tasks as neededWillingness to work with AI systems and implement AI into daily workflowPrepare meeting agendas, take notes, and produce meeting minutesOther duties may be assignedRequired SkillsThorough understanding of standard estimating processExcellent listening skills and strong communication skillsExcellent organization, prioritization and time management skillsExcellent oral and written business communication skillsA strong work ethic and a "can-do" attitude4+ years of experience as an administrative assistant in an estimating departmentEducation and/or ExperienceHigh School diploma, some college experience preferred but not necessaryWork experience in construction environment desiredNotary Public desiredComputer SkillsTo perform this job successfully, an individual should have knowledge of MS Office, Outlook, Word, Excel, Teams, and other MS products. Must have knowledge of how to modify PDFs using Adobe Acrobat. Ability to type 50 words per minute or greater.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl and talk or hear.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.