Elementary Building Secretary

Principal / School SecretaryPerform confidential secretarial work for the building administrator(s) and ensure the smooth operation of the school office. The following qualifications are preferred for the ideal candidate: High School Diploma required School office experience preferred Strong organizational, communication, and customer service skills Bilingual Spanish or Urdu a plus Salary/Benefits : Work Year: 215 working days, plus nine paid holidays Leave: 14 Sick Days / 2 Personal Days FLSA Status: Non-exempt Retirement: IMRF Benefits: Yes, See Article III of District 68 Classified Organization Representing Employees Salary: O-4, $25.32 - $37.39 hourly )Job DescriptionSummary of Position: Perform confidential secretarial work for the building administrator(s) and ensure the smooth operation of the school office.Key Focus AreasFront-office operations and customer serviceStudent, staff, and school records managementDaily coordination of building-level office operationsQualificationsHigh School Diploma requiredSchool office experience preferredStrong organizational, communication, and customer service skillsBilingual Spanish or Urdu a plusEssential DutiesProvide a welcoming and helpful point of contact for students, staff, families, and visitorsMonitor visitor access and support building safety proceduresMaintain the school master calendarAssist in the coordination of report card, midterm, and/or honor roll distributionArrange and schedule appointmentsManage student and staff records in accordance with confidentiality requirementsCoordinate pre- and post–school year preparationManage inventory and distribute office suppliesProcess new and transferring studentsObtain coverage for last-minute teacher absencesAssist in planning and operation of school functionsEnter work-order requestsPerform other duties as assigned by the PrincipalOther ResponsibilitiesCommunicate effectively with internal and external stakeholders via phone, email, and in personUtilize district-approved systems and software to maintain accurate records and documentationSupport efficient daily operations of the school officeAdditional DutiesRespond to student, staff, and parent/guardian concerns and work collaboratively to ensure needs are metPromote a welcoming, inclusive, and respectful school environmentParticipate in meetings as assigned by the Principal or Assistant PrincipalPerform all other duties as assignedKey Success FactorsOrganized and detail-orientedSelf-starter who works well independentlyTeam player who collaborates effectively with staffFlexible and able to prioritize competing tasksPositive attitude with a strong commitment to excellent customer servicePhysical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, bend, write, type, speak, and listen.

In addition, the employee may occasionally be required to bend, twist, reach and climb. Specific vision abilities required by this job include close, peripheral and distant vision. Ability to work in an office environment, including the following: sitting, standing, light lifting, filing, operating office machines and computers, communicating with staff and others. The noise level in the work environment ranges from quiet/moderate to loud.

The employee is frequently required to interact with the other staff. The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures.

Essential and marginal job functions are subject to modification. The information contained in this job description complies with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.Terms of EmploymentWork Year: 215 working days, plus nine paid holidaysLeave: 14 Sick Days / 2 Personal DaysFLSA Status: Non-exemptRetirement: IMRF Version: 12/11/2025Benefits: Yes, See Article III of District 68 Classified Organization Representing EmployeesSalary: O-4, $25.32 - $37.39 hourly ) Version: 12/11/2025