Elections Aide - Extra Help

Elections Aide - Extra Help

The County of Yolo is recruiting to fill up to twenty-five (25) Elections Aide - Extra Help positions in Assessor / Clerk-Recorder / Elections Department. This recruitment will establish an eligible list of candidates for current and future vacancies. This job posting will remain open until the current vacancies are filled. Please note that the posting may close at any time, without notice.

The Assessor / Clerk-Recorder / Elections (ACE) Department is recruiting a team of people with commitment, dedication, and diverse skill-sets to ensure all eligible Yolo County voters have an opportunity to cast a ballot. Under close supervision, an Elections Aide performs routine clerical and manual work in support of Yolo County election activities. Employees in this position facilitate the voting process in a variety of ways, before, during, and after an election, ultimately focused on maintaining the integrity of free and fair elections in Yolo County.

Learn more about the ACE Elections Division by visiting the ACE Elections division webpage.

Interested applicants should review the full details of this job announcements then submit a County of Yolo online employment application, including responses to the required supplemental questions, at their earliest opportunity. For additional important and detailed information, see the Application & Selection Process section of this job announcement.

Extra-Help Assignments: This recruitment is ONLY inviting applications for the Elections Aide "extra help" assignment and does not substitute as an application for a regular position in the Elections Aide class. Eligible list placement for any "extra help" position does NOT transfer to eligibility in a regular position of the same class.

Eligible Lists & Hiring: Applicants who demonstrate the minimum qualifications for this advertised extra help position will be added to an eligible list. In addition to filling the advertised Elections Aide - extra help vacancy(ies), this list will be utilized to fill other Elections Aide - extra help vacancies, as they occur. Candidates will remain on the eligible list until they are considered, or until the list expires after six (6) months. When there is an open position, the hiring department will directly contact candidates referred from eligible lists.

Essential Functions

The following are typical duties performed by most employees in the Elections Aide class; however, employees may also perform other related duties. Not all duties listed are necessarily performed by each individual employed in the classification.

• Sorts, counts, files and reviews and proofs Affidavits of Registration, absentee voter applications and ballots.
• Prepares and boxes election materials, supplies and petitions for transportation, mailing and storage.
• Inventories election materials in the Elections Division and at other warehouse facilities.
• Prepares, packs, unpacks, and may deliver election materials to polling places and elections officers.
• Verifies signatures on petitions and returned absentee ballots.
• Sorts and files cancelled Affidavits of Registration.
• Performs occasional data entry of other simple keyboard operations.
• Proofs various election materials for accuracy and screens telephone calls and provides information where possible.
• Prepares and labels sample ballots, pamphlets, and state ballot pamphlets for mailing which includes bagging and lifting up to fifty pounds of election materials in mail cages and transports cages to the post office.

Use the link below to open the full class specification for this position and review the associated knowledge and abilities of the job.

• Elections Aide full class specification

Minimum Qualifications

Information submitted in online applications must demonstrate meeting or exceeding the minimum qualifications required for the position. The minimum qualifications required for an applicant to proceed in the selection process are as follows:

• Experience: One (1) year of clerical experience.
• Substitution: One (1) year of full time business or college education beyond the high school level may be substituted for the required experience. Verification of education is required for substitution.

Application & Selection Process

It is highly recommended that you print this job bulletin for future reference. Application information should be current, concise, and related to the requirements in this job announcement. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the date of your submission. See the Minimum Qualifications section of this job announcement for a list of minimum qualifications. Ensure that relevant information to be considered in the screening for minimum qualifications step is included within the online application system fields. Additionally, applicable verification of education and responses to required supplemental questions must be included with your submission, as detailed below.

Attachments may be submitted through the following listed methods:

• By uploading / attaching to the online application
• By e-mail to
• By fax to
• By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00AM to 5:00PM.

Please do not send originals. Copies of the required documents are acceptable. Any submitted documents will not be returned. Yolo County Human Resources is not responsible for the untimely delivery of materials sent via U.S. / specialized mail or County interoffice mail.

Verification of Education: Acceptable forms of educational documentation are a copy of diploma (if applicable) or official / unofficial transcripts that list the student's name, institution name, field of study, and date the degree was awarded. For recent graduates who have not received proof of their degree, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation. Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:

1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.
2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit, and grade.

All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency.

The County of Yolo will accept education as equivalent to U.S. accreditation from institutions that are listed as members of the International Association of Universities (IAU). You may check for your school by visiting the IAU web site ( Please Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination.

The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.

• Educational Records Evaluation Service 601 University Ave., Suite 127, Sacramento, CA 95825 • •
• Foreign Education Document Service P.O. Box , San Diego, CA 92175 • •
• Center for Applied Research, Evaluation & Education, Inc. P.O. Box 18358, Anaheim, CA 92817 • •
• Global Services Associates, Inc. 409 North Pacific Coast Highway, # 393, Redondo Beach, CA 90277 • •
• International Education Research Foundation Credentials Evaluation Service P.O. Box 3665, Culver City, CA 90231 • •

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