EHS&S Translation Coordinator

Introduction

The EHS&S Translation Coordinator supports the Global EHS&S team by coordinating the translation and localization of EHS&S standards, documents, learning, and reference materials for Vylor's global workforce.

The primary focus of this role is managing translation workflows through the Phrase Translation Management System (TMS) , coordinating translation validation, preparing localized learning and communication materials, and publishing final approved content to ETQ Reliance, SharePoint, the Learning Management System (LMS), and other designated platforms.

Education and Certification

• High school diploma or equivalent required.
• Associate or bachelor's degree in communications, education, instructional design, translation, language studies, business, or a related field preferred.
• Translation, localization, or related certification is a plus.

Required Experience / Skills

• Highly detail-oriented with a strong commitment to accuracy and quality.
• Strong written and verbal communication skills.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently and collaboratively across functions, geographies, and teams.
• Strong analytical and problem-solving skills.
• Ability to learn and effectively use technology, software applications, and digital platforms.
• Ability to identify and resolve content, formatting, and technical issues.
• Ability to follow established processes and work instructions while exercising sound judgment when requirements are not clearly defined.
• Strong customer-service mindset and ability to build effective relationships with internal stakeholders and translation validators.
• Ability to communicate project status, identify risks or delays, and escalate issues appropriately.

Preferred Experience / Skills

• Experience with a Translation Management System (TMS), preferably Phrase.
• Experience coordinating translation or localization projects.
• Experience working with multilingual content and global audiences.
• Experience with e-learning authoring tools such as Adobe Captivate, Lectora, or similar applications.
• Experience formatting documents, presentations, e-learning, or video content for multiple languages.
• Experience with Learning Management Systems (LMS) and SharePoint.
• Experience with Microsoft Office, particularly Word, PowerPoint, and Excel.
• Familiarity with translation tools such as Deepl, Trados, or other CAT tools.

Preferred Characteristics

The ideal candidate is a highly organized, proactive, and technology-oriented individual who takes pride in producing accurate, high-quality work. The individual should be comfortable working in a fast-paced global environment, managing changing priorities, collaborating across cultures and functions, and identifying opportunities to improve translation and localization processes.

Responsibilities

Translation Coordination

• Manage EHS&S translation projects using the Phrase Translation Management System (TMS), including initiating projects, monitoring progress, coordinating reviews, and completing workflows.
• Prepare source content and supporting materials for translation.
• Coordinate with translation validators to ensure translated content accurately reflects the intent, terminology, and requirements of the source content.
• Incorporate validator feedback and coordinate revisions through final approval.
• Monitor project timelines and communicate status, risks, and potential delays to stakeholders.
• Maintain translation terminology, translation memories, project instructions, and other resources as appropriate.
• Perform quality checks to ensure translated content is complete, accurate, and consistent.

Localization and Content Production

• Format and prepare translated documents, presentations, e-learning courses, videos, and other EHS&S materials for final use.
• Apply approved translations while maintaining the original content's formatting, functionality, structure, and visual integrity.
• Support localization of e-learning and video content, including translated captions, subtitles, graphics, and on-screen text.
• Identify and resolve formatting or technical issues resulting from translation or language expansion.
• Conduct final quality checks prior to publication.

Publishing and Content Management

• Publish finalized and approved translated content to SharePoint, the LMS, and other designated platforms.
• Ensure the correct language version is associated with the appropriate content, audience, and platform.
• Maintain accurate file naming, version control, metadata, and content organization.
• Replace or archive outdated translated materials in accordance with established processes.

Process Improvement and Support

• Maintain and follow EHS&S translation and localization procedures, standards, and work instructions.
• Track translation projects, timelines, workload, and other relevant metrics.
• Identify opportunities to improve translation quality, efficiency, and workflow processes.
• Maintain documentation and job aids supporting translation and localization activities.

Support special projects and other Global EHS&S priorities as needed.