Document Management Administrative Assistant (1126)

Administrative ProfessionalWe are seeking a highly organized, detail-oriented administrative professional to support document management and office operations. This role is critical to maintaining accurate project records by scanning, organizing, and uploading documents into a Project Management Information System (PMIS). Candidates with experience in administrative support, office management, or construction-related environments are encouraged to apply.Key responsibilities include:Scan and digitize large volumes of documents in various formats, ensuring accuracy and completenessUpload, organize, and maintain files within the Project Management Information System (PMIS)Utilize Microsoft Office 365 tools (Word, Excel, Outlook, SharePoint, Teams, OneDrive) for daily tasksMerge, edit, and prepare final documents using Adobe Acrobat ProCreate and maintain spreadsheets for tracking, reporting, and document controlIdentify and replicate existing Excel formulas as neededAnswer phones and assist office visitors as requiredSupport general office and administrative functions while managing multiple tasks with attention to detailQualifications include:Proficiency in Microsoft Office 365, particularly Excel and SharePointExperience with bulk document scanning and digital file managementStrong organizational skills and ability to understand and manage various document typesExperience using Adobe Acrobat ProConstruction or project-based office experience preferred, but not requiredExcellent attention to detail and ability to multitask in a fast-paced environmentStrong verbal and written communication skills