Document Controller

Document ControllerStantec Buildings is seeking a detail-oriented Document Controller to support our Architecture and Interior Design team. This role provides administrative, document coordination, and project support for a collaborative team delivering meaningful and sustainable design solutions. If you enjoy organization, communication, and working in a fast-paced professional environment, we'd like to hear from you.Your Key Responsibilities:Provide administrative support to project teams and department leadershipPrepare, format, and maintain project documents, reports, and correspondenceAssist with meeting coordination, agendas, and minutesSupport document filing and records management systemsCoordinate schedules, travel, and team events as neededSupport project and business operationsTrack project documentation, deadlines, and deliverablesAssist with data entry, reporting, and maintaining project informationCoordinate with internal teams and external vendors as requiredHelp maintain departmental templates, forms, and reference materialsProvide excellent customer service and communication supportAssist with onboarding and general office coordination activitiesSupport process improvements and administrative best practicesManage multiple priorities while maintaining attention to detailYour Capabilities and Credentials:Strong organizational and time management skillsProficiency with SpecsIntact preferredProficiency with Microsoft Office Suite, including Word, Excel, Outlook, and TeamsAbility to communicate effectively with internal and external stakeholdersExperience managing multiple tasks in a deadline-driven environmentHigh attention to detail and accuracyExperience working in professional services, architecture, engineering, construction, or corporate environments preferredEducation and Experience:Postsecondary education in Business Administration, Office Administration, or a related field preferredMinimum 2 years of administrative or coordination experienceUS Citizenship Required for this roleExperience supporting project teams, professional services, architecture, engineering, or construction environments considered an assetCombination of education and relevant experience will be consideredTypical office environment working with computers and remaining sedentary for long periods of time.

Field work may include exposure to the elements including inclement weather.