Document Control Coordinator

Vacancy OverviewDocument Control Coordinator – Houston, TXA leading company in the energy and major project environment is seeking an experienced Document Control Coordinator to support the successful delivery of project documentation across complex capital projects.This Document Control Coordinator opportunity will focus on managing official project documentation, maintaining accurate records within an electronic document management system, and ensuring effective information flow between project stakeholders and contractors. The Document Control Coordinator will play a key role in document quality control, metadata accuracy, transmittal management, and procedural compliance across technical, commercial, and legal project records.Key Responsibilities:Manage all official project documentation, including engineering, technical, correspondence, and project management records, within the document management systemReview, classify, and quality check project and vendor documentation for completeness, accuracy, and complianceMaintain and update project records, metadata, document numbering, titles, revisions, and status informationCoordinate the transmittal of information between the company and contractors to support efficient document flowTrack and expedite the internal review status of project documentationSupport consistency of document control processes, training, and procedural enforcement across project teamsAssist with supplier and contractor compliance relating to project document management, metadata, and transfer requirementsProvide technical support and guidance for the administration of electronic project files and document management processesHelp develop and maintain project forms and contribute to process improvements where applicableAssist with training additional project document controllers as requiredRequired Experience:Four to six years of previous document control experience preferredExperience supporting a turnaround/shutdown/outage (TA/TAR/STO) in a plant, refinery, chemical, or LNG site with as a document controller.Minimum of three years administering and using an electronic document management systemProven experience distinguishing between different types of project documentationExperience working within an integrated team environmentAbility to manage multiple competing priorities and work to short timeframesRequired Skills:Strong knowledge of electronic document management systemsExcellent document review, classification, and metadata quality checking capabilityStrong organisational and methodical approach to document control activitiesExcellent interpersonal and communication skills, with the ability to interface with colleagues at all levelsProactive mindset with a practical, solution-focused approachGood working knowledge of Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft Access or similar database toolsAbility to use filters, searches, wildcards, and reporting functions within database toolsStrong computer literacy and understanding of core computer and information system principlesAdditionalInformation:Travel may be required, including international travelThis Document Control Coordinator role offers the chance to join a professional team environment where high standards, collaboration, and process excellence are highly valued. For candidates looking to develop their career in a technically focused Document Control Coordinator position, this is a strong opportunity to make an impact on major project delivery.
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