Document Control Clerk (Payments)

Document Control Clerk (Payments)We are seeking Document Control Clerks to support federal financial operations within a high-volume, time-sensitive environment. This role focuses on document intake, invoice tracking, voucher processing, and payment support activities while ensuring compliance with federal regulations and internal controls.The ideal candidate is detail-oriented, organized, and experienced in handling financial documentation and payment workflows within a structured environment.Document Processing and ControlReceive, log, and track commercial invoices, IPAC transactions, and related payment documents within financial systems to ensure auditability and proper trackingRoute and monitor vouchers and supporting documentation through workflow systems to obtain required approvalsEnter and maintain accurate invoice and payment data, including receipt dates, amounts, accounting details, and payment termsIdentify and document discrepancies or missing information in invoice submissions; coordinate with vendors and internal stakeholders to resolve issuesVoucher Support and Payment ProcessingReview invoices and payment documentation for accuracy, completeness, and compliance with contractual and regulatory requirementsVerify that goods and services have been delivered, costs are allowable, and payment details are correct prior to processingAssist with payment processing activities, including tracking disbursements and supporting documentationCompliance and Financial ReconciliationSupport compliance with the Prompt Payment Act (PPA) by tracking invoice timelines and assisting with interest penalty calculations when applicableMaintain organized physical and electronic records to support audits, reporting requirements, and contract closeoutsAssist with reconciliation of payment records and coordination of payment-related inquiries, including stop-payments and check status requestsCommunication and Workflow CoordinationCommunicate professionally with vendors, project staff, and stakeholders regarding invoice status, documentation requirements, and payment timelinesManage multiple assignments simultaneously while meeting strict deadlines in a fast-paced environmentAdhere to established internal controls and maintain confidentiality of sensitive financial and vendor informationQualificationsClearance RequirementAbility to obtain and maintain a Public Trust clearanceEducation and ExperienceHigh School Diploma or GED with at least 3 years of experience supporting payment processing, document control, or invoice trackingAlternatively, 8 years of directly related experience may be substituted for formal educationAt least 3 years of experience supporting federal payment processing, voucher tracking, or financial operations preferredTechnical SkillsExperience working with federal financial systems and payment platforms, including Treasury systems such as SPS, TCIS, G-Invoicing, and IPACFamiliarity with financial management systems and workflow tools (experience with Momentum or similar systems preferred)Core CompetenciesStrong attention to detail and accuracySolid organizational and tracking skillsBasic understanding of federal financial processes and the Prompt Payment ActAbility to communicate clearly and professionally in a structured environmentAbility to manage workload and meet deadlines in a high-volume settingThis role operates in a structured, process-driven environment supporting federal financial operations, requiring adherence to established procedures, deadlines, and compliance standards