Docketing Specialist (Remote)

Docketing Specialist - Remote, Sacramento AreaWeintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.Weintraub Tobin is seeking a detail-oriented and experienced Litigation Docketing Specialist.

This is a full-time, remote position for candidates in proximity to the Sacramento area. You get the flexibility of working from home and still stay connected to a close-knit team and our Sacramento office. We support our attorneys, paralegals, and legal administrative assistants by providing centralized docketing services across all practice groups. Our attorneys rely on the Docketing team's accuracy and judgment, and they see the team as trusted partners in serving our clients.

This role is responsible for entering, maintaining, and monitoring calendar events within the Firm's docketing software and ensuring compliance with court rules and deadlines. The Litigation Docketing Specialist will be an experienced legal professional who has chosen to channel their strong litigation skills into the focus area of calendaring management.ResponsibilitiesReview incoming court filings, orders, notices, ECF filings and service, and docketing requests from case teams to determine docketing necessityCalculate and docket all court appearances, documents, and statutes of limitations in accordance with local, state, federal, appellate, and administrative rulesIdentify state, federal, and administrative documents and apply the correct jurisdiction for calculationsAnalyze complex scheduling orders, case management orders and assess their effect on related case deadlinesResearch codes, authority, local court rules, and judges' rules in response to attorney and staff inquiriesGenerate clear, accurate docket reports and perform quality control checks on all entriesPerform legal research to ensure proper jurisdiction and calculation of deadlines and eventsPrioritize and identify rush assignments and docket them accordinglyIdentify and revise deadlines and events in the firm's docket database when they are updated or concludedAudit and proofread docket entries, and help review the master calendar for accuracy and integrityServe as a firm resource on local, county, state, and federal rules and policy changesTake on additional responsibilities as assignedRequirementsEducation and Experience5+ years in a litigation docketing role. We may also consider some docketing experience combined with prior experience as a litigation secretary or litigation paralegalStrong understanding of the litigation processExperience with CourtAlert docket software preferred; experience with other rules-based calendaring systems (e.g., CompuLaw, Aderant Milana, ProLaw, eDockets) will be consideredFamiliarity with court websites, PACER, CM/ECF, and California state court e-filing systemsProficiency in Microsoft Office (Outlook, Word, Excel)Familiarity with, or willingness to learn, firm-approved AI tools and their responsible useParalegal certification and bachelor's degree are preferred.Excellent verbal and written communication skillsComfortable presenting to groups of attorneys in the absence of the docketing supervisorAbility to work independently in a remote environment and manage time effectivelyA team player who works effectively and respectfully with all levels of staffStrong organizational and time management skillsA professional, positive attitude and a commitment to exceptional serviceA reliable, secure home workspace with high-speed internetWillingness and ability to come to the Sacramento office as needed for occasional training or meetingsEqual Employment OpportunityThe Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law.

This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee's religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.Salary range: $80,000 - $95,000 (based upon years of experience)