Office CoordinatorWe continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.Position Overview: The Illinois Department of Corrections is seeking an energetic and dedicated individual to serve as an Office Coordinator performing paraprofessional duties for the Educational Facility Administrator in the Office of Adult Education and Vocational Programming. The successful candidate will prepare technical education reports and contractual agreements. Additionally, the person selected for this position will utilize various software applications to input/maintain information required by legislation. Moreover, this position will function with a wide latitude of independence in communicating and complying with OAVES educational and institutional policies and procedures.Essential Functions: As an administrative secretary to the Educational Facility Administrator, provides office support functions in preparation of technical educational reports.
Conducts special projects/studies and gathers data. Provides guidance and direction to individuals in custody and contractual clerical support staff. Prepares OFD suborders, requisitions and invoice vouchers for supplies and equipment. Keyboards complex charts, statistical reports, documents, forms, memoranda, contractual agreements, meeting minutes and letters. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.Minimum Qualifications: Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years of related office experience or two (2) years of independent business experience. Requires ability to keyboard accurately 30 words per minute.Preferred Qualifications: Prefers at least one (1) year of experience assisting with adult education programing.
Prefers at least one (1) year of experience preparing documents and/or reports for an adult education program or similar like setting using proper grammar, spelling, and punctuation. Prefers at least one (1) year of experience working with spreadsheets and/or software for compiling reports. Prefers at least one (1) year of working experience in a correctional setting. Prefers at least one (1) year of experience reviewing policies and procedures to assist in educational programming and/or similar activities. Prefers at least one (1) year of experience working with and maintaining confidential information. Prefers at least one (1) year of experience analyzing and tracking monthly reports submitted by educational staff.
Prefers at least one (1) year of experience scheduling students for educational programming.Conditions of Employment: Requires ability to pass the IDOC/IDJJ background check. Requires the ability to pass a drug screen. The use of unauthorized drugs, regardless of the position held, is prohibited. Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.Work Hours: See below 7:30am-3:30pm Mon-Fri, Sat/Sun off Headquarter Location: OAEVS - Dixon CC 2600 N Brinton Ave, Dixon, Illinois, 61021 Work County: Lee Agency Contact: Jamie Barrett Email: Posting Group: Office & Administrative Support
DOC Dixon CC OAEVS Office Coordinator in dixon at Unknown Company
This position is listed as contract and onsite.