Diversity and Inclusion Project CoordinatorJob Location: Menlo Park, CAJob Duration: 6 monthsResponsibilities:Diversity Referral Bashes / Recruiting EventsSetting up time with planning team + taking notesBooking room or space for eventCoordinating + ordering cateringOrdering swagManaging budgetsEnsuring referral roles are outlined in a slide deck (to be shown at event)Setting up retro event with teamCandidate EngagementSetting up planning team meetings, training for managers, meeting note captures, shareouts/communicationsInterview Experience Q+AsPM/SWECoordinate times / dates for various facilitator setsSchedule Q+A sessions:Book rooms + hold times on their calsSet up advanced bluejeans lineCreate splash page for candidatesShare splash page with recruitersFollow-up with recruiters 1 week before event with update on RSVPs (ask for additional push, if need)Day-of tasks:Send reminder to candidatesSet up AV 15 mins before kickoffMonitor AV throughout sessionSend thank you + surveyCoaching Circles (URM + Women)Set up manager trainingsSet up 1:1s for Hannah + each leaderPull together all circle summaries from each leaderPull together list of all participantsWork with each leader to identify times / dates for 6 sessionsSet up monthly syncs with leadersSchedule program retrospectiveConnect UpSet up pod team meetings + take notesSet up trainings for leadersTrack program progressSet up check-ins with leadersSet up program retrospectiveFocus GroupsSet up pod team meetings + take notesSchedule + book rooms across all offices for Focus Group sessionsSet up follow-up meeting with pod teamSend thank you notes + gift cards to each participantDiversity Learning + DevelopmentSet up + take notes in strategy meeting with L+D partnersWork with L+D team to set up intact sessions (as needed)Work with people data team to pull data (as needed)Set up Sustainably Offsite for team to beta test (or new Inclusion offsite for managers)Skills:Strong communication skills with ability to parse what context to share with a given audienceAble to develop and adopt nuanced organization systemsProcess oriented; quick to pick up on systems + develop them furtherAble to problem solve on the flyExperienced with DropboxProficient with Microsoft OfficeClosely follows directions and works within established guidelinesMaintains positive attitude in the face of rapidly shifting priorities and occasional ambiguityFocused on details, while still keeping overall context in mindBrings creativity + energy to projects / challengesPassionate about diversity + inclusion, resilient and empathetic