District Payroll Coordinator

District Payroll CoordinatorAt Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success.

We operate in 52+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.When you join Impact Fire you will receive:Competitive compensationPay is on a weekly cycle, every FridayCareer Advancement OpportunitiesCompetitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidaysCompany paid short and long-term disabilityImmediately vested in our 401(k) company matchFull-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.Exceptional guidance and support from our managersCollaborative culture & environmentRobust training opportunities with company reimbursement upon achieving required licensingApprenticeship programs for fire sprinkler, fire alarm and inspection positionsOpportunity to work alongside some of the best talent in the fire protection industryThe District Payroll Coordinator is responsible for executing all District payroll functions and related reimbursements, ensuring payroll is processed on-time and accurately following corporate guidance. Additionally, the role supports all company and regional employee communication initiatives and related follow up at the District level.JOB RESPONSIBILITIES:Process District payroll and related reimbursements, with a high volume of weekly adjustments, ensuring accurate time imports, calculations and payouts.Weekly payroll review, reconciliation and authorization.Properly code hours to projects for field employees to track job costs in support of District needs.Assist with migration of existing time tracking system to new time tracking systems (ADP/Dayforce/Wensoft)Respond to employee inquiries related to payroll discrepancies for owed pay including pay, deductions, garnishments, reimbursements.As required, generate District payroll data and compensation reports for required audits (worker's compensation, internal/external audits, and finance/accounting)Support all required HR Regional/District level initiatives, e.g., Leave of Absences, Dayforce employee access, Dayforce Workflow approvals, Day One onboarding and New Hire Town Hall scheduling/attendance (with management team), employer I9 completion, and termination/final pay processing.Partner with HR regional team to drive required District communication and follow up in support of on-going company and regional initiatives, e.g., Annual Benefit enrollment, training pending/completion and related communication.JOB REQUIREMENTS:Minimum 2 years Payroll processing experienceExperience working with integrated payroll systems (i.e., Ultipro/UKG, Workday, ADP, Dayforce, Paylocity, etc.)Proven ability to meet tight deadlines and prioritize workload with strong attention to detail.Proven proficiency in MS Office applications and ExcelAbility to manage a high-volume workload with control, accuracy, and efficiency.Professional conduct, excellent written and verbal communication skills required with all areas of the organizationProvide professional, courteous, accessible, responsive, and knowledgeable support to team including employees, operational partners, internal/external customers, and others at all timesPREFERRED QUALIFICATIONS:Ceridian Dayforce ExperienceExperience with Great PlainsExperience with WenSoftExperience in service or project industryIn-office position located in Southborough, MA.Successful completion of a drug test and pre-employment background screening is required.

MVR checks are required for all driving positions.Employment with an Equal Opportunity Employer (EOE) including disability/veterans.Job DetailsPay Type HourlyHiring Min Rate 31 USDHiring Max Rate 38 USD