DISTRICT MANAGER, PAYROLL

Salary Range: $143,617 - $174,568 Annual Salary (Range M20: Management Salary Schedule). Starting salary placement is generally at Step 1.

Benefits Summary

• Choice of one of the District’s excellent Health Benefits and Welfare plans, with premium cost 100% paid by the District for the employee and eligible dependents.
• Estimated $60,000 coverage for the District fiscal year for two medical plans (Anthem Blue Cross PPO and Kaiser Permanente HMO).
• Dental (Delta Dental PPO), Vision (VSP Choice), Life insurance for employee (The Lincoln) and eligible dependents, and a long‑term disability/income protection plan (The Lincoln).
• Employee assistance plan (Anthem EAP).
• Additional 26.81% contribution of the employee’s salary towards an eligible employee’s pension (CalPERS).
• Optional plans: additional life insurance, medical, transportation, and/or dependent care Flexible Spending Accounts (with $4 monthly administrative fee paid by the District).
• Pre‑taxed dollars can be set aside to supplement pension in a 403(b) and/or a 457 plan.
• Vacation: 22 days per year, Sick Leave: up to 12 days, Administrative Leave: 6 days. 20 paid holidays.

Position Description

Position Summary

The District Manager, Payroll reports to the Vice Chancellor of Administrative Services at the District Office. The work schedule is Monday through Friday, 8:00 a.m. – 5:00 p.m. This is a full‑time, 12‑month per year, Classified Management position.

Position Purpose

Under general direction, the District Manager, Payroll plans, develops, and organizes the operations of District payroll and records administration services including processing employee payroll, payroll accounting, and post‑employment benefits; ensures accurate and timely processing of payroll transactions in accordance with applicable laws, guidelines, and reporting mandates; maintains confidential and sensitive payroll records and files; provides training and consultation to staff in payroll‑related areas; performs other duties as assigned.

Essential Duties and Responsibilities

1. Plans, develops, and organizes the daily operations of the Payroll department, processing and administration of employee payroll, maintaining payroll processing systems, pay calculations, retirement reporting, timesheets, new hire information, withholding and voluntary deductions, and implementing payroll‑related processes in compliance with labor agreements.
2. Manages, reviews, and approves work of others in the timeliness and accuracy of payroll transactions, ensuring updates for new hires, promotions, terminations, and pay rate changes.
3. Integrates and evaluates payroll calculation systems, ensures current tax and salary tables, maintains leave accounting for all leave types, and provides staff training on databases and reports.
4. Implements plans, policies, and procedures to improve payroll services; audits payroll information, identifies discrepancies, and resolves problems.
5. Prepares accurate retirement reporting processes, provides employee information regarding separation and status, monitors buybacks, and offers counsel on compensation impacts related to collective bargaining and retirement incentives.
6. Prepares and distributes mandated reports, performs year‑end closing processes, assists auditors with internal and external audits.
7. Responds to court‑ordered subpoenas, investigates payroll issues, and reports findings.
8. Manages employee performance, oversees hiring and training, administers policies, and monitors compliance.
9. Participates in department budget development and monitoring of expenditures.
10. Communicates with supervisors and departments on payroll policies and budgets.
11. Develops and revises payroll procedures, handbooks, and forms.
12. Coordinates presentations to the Board of Trustees and other stakeholders.
13. Serves on committees and assists with conferences, meetings, workshops, and training seminars.
14. Performs other related duties as assigned.

Knowledge, Skills and Abilities

Knowledge of:

• Principles, terminology, and practices used in payroll operations, payroll accounting, retirement reporting, and reconciliation.
• Principles and terminology related to payroll administration.
• State retirement reporting systems, including CalPERS and CalSTRS regulations.
• Federal and state tax law implications for single and multistate payroll processing.
• HRIS integration, enterprise technology, third‑party systems, and payroll software packages.
• Applicable laws, regulations, and District policies governing payroll practices.
• Negotiation, mediation, and conflict resolution techniques.
• Budget preparation and control.
• Strategic planning principles and practices.
• Management and supervision practices.
• Program, administrative, and organizational analysis techniques.
• Organizational improvement and culture change principles.
• Business communication and proper English usage.
• Board policies, administrative regulations, accreditation standards, HR procedures, and collective bargaining agreements.

Skills and Abilities:

• Plan, organize, and approve work completed by department staff.
• Analyze complex data, reason logically, and present solutions.
• Interpret, apply, and explain complex rules, regulations, and policies.
• Ensure compliance with federal, state, and local laws and reporting requirements.
• Conduct research, reconcile data, and prepare reports and recommendations.
• Represent the District in auditor and regulator interactions.
• Present solutions to management confidently.
• Build and foster effective work teams.
• Maintain cooperative relationships with others.
• Operate computer and standard business applications.

Required Qualifications

• Bachelor’s degree from an accredited institution in accounting, finance, business administration, public administration, or a related field.
• Four years of progressively responsible payroll experience.

Desired Qualifications

• Prior experience supervising payroll in a public sector agency with multiple bargaining units or a higher‑education institution.
• Degree awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post‑Secondary Accreditation and/or the U.S. Department of Education, with overseas degrees evaluated per U.S. standards.

Working Environment

The employee works under typical office conditions, with frequent interruptions and occasional evenings, holidays, or weekends. Reasonable accommodations may be made for individuals with disabilities.

Physical Demands

Primarily stationary position; requires computer operation, file handling, and occasional lifting up to 10 pounds.

Mental Demands

Requires accurate communication, data interpretation, problem solving, multi‑tasking, and interaction with various stakeholders.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

San José‑Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.