Director of Payroll

Job Details:

Job Title: Payroll Director

Location: White Plains, NY 10601

Type: Full Time/Permanent + Benefits (guide will be provided upon request)

Salary range: $147,000 - $184,000/Yearly

Relocation assistance provided: upto $12,000 for candidates who are willing to relocate.

Hybrid Schedule: Min 3 days a week onsite

Summary:

• Client is seeking an experienced, highly skilled and collaborative Director of Payroll to lead our critical Payroll function to ensure employees across multiple sites and union groups throughout New York State are paid accurately, timely, and in full compliance with all regulatory requirements. In this management role, he/she will oversee a team of payroll professionals, providing clear direction, balancing workloads, and fostering a high-performance culture rooted in precision, accountability, and continuous improvement, while continually developing your staff. This leader will guide the team through evolving priorities, oversee data validation and quality checks, and uphold client’s standards for compliance, union contract interpretation, and data accuracy.

• This role offers the opportunity to shape processes, strengthen team capabilities, and build on an established foundation of operational excellence. The Director will maintain and optimize payroll systems, as well as oversee integrations between Workday, SAP, and ADP, troubleshoot issues with internal and external partners, and ensure rigorous controls that support accurate biweekly payroll processing and tax reporting.

• Successful candidate will bring strong leadership skills with people management experience directly supervising teams of at least 3+ people, supervising workload, assignments and providing employee development, support and coaching. Experience working within organizations with at least 1,000 employees, including union employees, with deep expertise in multi union, multi-site payroll operations, and the ability to manage complex workflows consistently. They will need experience with ERP systems, ADP, and system integrations.

• Their stewardship of payroll operations will directly contribute to client’s financial integrity and the employee experience at every level of the organization. Joining client in this role means influencing enterprise-wide outcomes, enhancing operational reliability, and leading a team that plays a vital role in supporting client’s mission and future vision.

Responsibilities:

• Focus on tactical and operational plans within client and canal with short to mid-term focus.

• Influence others outside of their own team regarding policies, practices, and procedures.

• Manage experienced professionals and supervisors who exercise latitude and independence in assignments.

• Maintain the payroll system in good working conditions by coordinating updates and fixes & troubleshooting payroll-related problems at headquarters & sites by working with IT staff, outside vendors, and HR.

• Oversee the operation of the time entry system to ensure compliance with Department of Labor wage and hour laws and to adhere to client and Canal policies.

• Interact with IRS, SS Administration, NYS Tax Authority, NYS Employees retirement system, labor unions, financial firms, and credit unions to ensure accurate reporting requirements and payments.

• Ensure the production of timely & accurate biweekly paychecks by monitoring the current control systems & establishing new controls as necessary.

• Monitor client and Canal tax payments & reporting processes to ensure accuracy & timely compliance of federal, state & local tax laws by working with outside vendors and legal.

Knowledge, Skills and Abilities:

• Expert knowledge of payroll processing procedures & applicable tax laws.

• Expert knowledge of Microsoft Excel,

• Expert knowledge of SAP

• Expert knowledge of Federal, NY State and local employment laws (401(k), IRA Cafeteria plans, etc.) and discrimination testing.

• Familiar with best practices in payroll profession and demonstrated ability to implement practices in daily payroll processing routine.

• Strong verbal and written communication skills.

• Ability to effectively manage and prioritize multiple projects within varying deadlines.

• Expert knowledge of client and Canal policies and Union contracts preferred.

• Strong managerial, communication and interpersonal relationship skills with the ability to work with various functional groups.

Education, Experience and Certifications:

• Bachelor’s degree in accounting or related field required.

• Minimum 7 years’ experience in automated payroll processing for large, multi-site, multi union organization.

• Minimum 3 years of supervisory experience.

• Payroll professional certification or equivalent required.

Employee Benefits:

At LanceSoft, full-time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:

Four options of medical Insurance

Dental and Vision Insurance

401k Contributions

Critical Illness Insurance

Voluntary Permanent Life Insurance

Accident Insurance

Other Employee Perks

EEO Employer

LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.