Director of Maintenance

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Director of Maintenance

Full Time Management Wynnewood, PA, US

Salary Range: $75,000.00 To $95,000.00 Annually

Job Title : Maintenance Director
Department : Maintenance
Reports To : General Manager / Property Manager
Location : Green Hill Condominium
FLSA Status : Exempt

Job Summary:

The Maintenance Director is responsible for managing and coordinating all property maintenance operations, as well as leading key maintenance-related projects. This includes supervising the maintenance team, overseeing repairs, developing and implementing preventive maintenance programs, managing budgets, ensuring compliance with safety regulations, and coordinating large-scale capital improvement projects. The Maintenance Director will also act as a Project Manager for renovation and improvement initiatives, ensuring that all projects are completed on time, within budget, and meet quality standards.

Key Responsibilities:

• Leadership and Team Management :
  • Supervise, mentor, and provide direction to the maintenance team, including hiring, training, scheduling, and evaluating performance.
  • Foster a positive work environment, promoting teamwork, and encouraging professional development among staff.
  • Ensure the maintenance team operates efficiently and completes tasks within deadlines.
• Preventive Maintenance :
  • Develop, implement, and manage preventive maintenance programs to ensure the longevity and optimal functioning of all equipment, facilities, and common areas.
  • Conduct routine inspections of buildings, grounds, and equipment to identify potential issues and plan for timely interventions.
  • Maintain detailed documentation of all maintenance activities, ensuring adherence to best practices.
• Project Management :
  • Plan, manage, and execute renovation and capital improvement projects, such as building upgrades, equipment replacements, and large-scale repairs.
  • Develop comprehensive project plans, outlining objectives, timelines, resources, and budgets.
  • Coordinate with contractors, vendors, and stakeholders to ensure smooth project execution.
  • Oversee project milestones, monitor progress, and adjust plans as necessary to stay within scope, time, and budget.
  • Ensure that all projects meet the required quality and safety standards, completing final inspections and reporting to senior management.
• Repairs and Troubleshooting :
  • Coordinate and supervise maintenance and repair activities for HVAC, electrical, plumbing, mechanical, carpentry, and other building systems.
  • Respond to emergency repair requests and lead the team in providing timely and effective solutions.
  • Manage relationships with external contractors for specialized repairs.
• Budget and Inventory Management :
  • Prepare and manage the maintenance department budget, ensuring costs are controlled and expenditures remain within approved limits.
  • Analyze and optimize cost-saving measures within maintenance operations.
  • Maintain inventory of supplies, tools, and equipment, ensuring availability for all maintenance needs and managing vendor relationships for procurement.
• Compliance and Safety :
  • Ensure compliance with all local, state, and federal regulations, including safety, health, and environmental standards.
  • Establish and enforce safety protocols, including conducting regular safety audits and staff training.
  • Address and resolve potential hazards promptly, ensuring a safe environment for residents, staff, and contractors.
• Vendor and Contractor Management :
  • Build and maintain relationships with contractors, vendors, and suppliers.
  • Negotiate contracts, coordinate services, and manage external vendors to ensure high-quality work and adherence to project timelines.
  • Oversee the performance and accountability of external service providers, ensuring quality control.
• Resident Relations :
  • Act as the main point of contact for residents regarding maintenance-related issues and concerns.
  • Ensure resident satisfaction by responding promptly and professionally to requests for repairs and special services.
  • Coordinate with the property management team to address specific resident needs during projects.
• Record Keeping and Reporting :
  • Maintain accurate records of all maintenance activities, projects, inspections, and repairs.
  • Regularly prepare reports on maintenance operations, project progress, budgeting, and staff performance for the General Manager and other stakeholders.
  • Track key performance metrics to monitor efficiency and identify areas for improvement.
• Identify opportunities for improving operational efficiency, cost-effectiveness, and service quality within the maintenance department.
• Stay updated with industry best practices and trends in facilities management and project management.
• Propose and implement improvements to processes, systems, and tools to enhance maintenance and project operations.

Qualifications:

• Education : High school diploma or equivalent required; technical degree or certification in facilities management, project management, or a related field preferred.
• Experience : Minimum of 5 years of experience in property or facility maintenance, including at least 2 years in a supervisory role. Previous project management experience required.
• Skills :
  • Strong project management skills, with a proven track record of leading and completing large-scale projects.
  • Knowledge of building systems (HVAC, electrical, plumbing, etc.) and project management tools.
  • Exceptional leadership and team management skills.
  • Ability to manage budgets, control costs, and implement cost-saving measures.
  • Excellent communication and negotiation skills for working with staff, residents, and vendors.
  • Proficiency with maintenance management software and project management tools.

Working Conditions:

• Physical Requirements : Must be able to lift up to 50 pounds, climb ladders, and perform physical tasks as required for inspections and repairs.
• Hours : Full-time position with flexibility to work evenings, weekends, and respond to emergencies as needed.