Deputy County Clerk- Recording Division Cashier

Job TitleReporting directly to an assigned County Clerk Division Supervisor or Coordinator, responsible for performing specialized clerical work for the County courts system while under general supervision. Work involves processing files and documents which may pertain to Court proceedings. Utilizes computer-driven data entry equipment to prepare and modify files, answers telephone calls, and assists the public. Duties assigned to employees in this job title may vary according to division of workload and the needs of the County Clerk's office.Examples Of Work PerformedProvides direct customer service either in person or on the telephoneCollects payments for court costs and manages front counter tillCreates and maintains various reports related to assigned divisionCreates and maintains forms, worksheets, and informational materialsEnsures comprehensive filing systems are maintained and up to dateAssists in planning and executing special projects and eventsAssists with policy and procedure updatesUtilizes legal reference materials to perform research related to current laws and proceduresCopies, files, and audits invoicesEnters and verifies data within applicable databases and/or systemsCross-trains with office staff in other areas to ensure continuity of departmental operationsComplies with departmental and county-wide policies and proceduresAttends all meetings and trainings, as requiredPerforms special duties as assignedRecording AssignmentRecords official documents provided by courts and attorneys and other related entitiesMakes and produces certified copies of documents for public use; makes plain and certified copies when requested by customerRecords real estate documents and verifies signatures for accuracyProvides customer service functions to walk-in filers, and assists public with use of public workstationsCollects processing fees and maintains balance of assigned cash drawer(s)Opens, sorts, and processes mailReviews document to ensure they meet filing requirements and updates information as needed, such as mailing addressesPerforms data entry legal documents such as real estate/property documents (i.e., deeds of trust, affidavits, abstract of judgments, and tax liens)Scans documents, reviews for clarity index and data integrity, and helps customers with photocopy of documentsProcesses written requests for searches and files letters of request and responsesNotifies customers of account statuses, such as drawdown accountsOrganization RelationshipsReports directly to – County Clerk Division Supervisor or CoordinatorDirect Reports – NoPhysical DemandsPosition involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carryingPosition involves exerting up to twenty (20) pounds of force occasionally and up to ten (10) pounds of force frequently to move objectsPosition involves operating a variety of machinery and equipment including computers, scanners, calculators, copiers, etc.Environmental FactorsWork is primarily indoors in an air-conditioned environmentIrregular HoursWork outside of the normal office hours (Monday-Friday 8 a.m.

to 5 p.m.) may be requiredMay be deemed essential personnel in the event of an emergencyRegular attendance is requiredThe above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.Minimum QualificationsHigh School Diploma OR equivalentOne (1) year of clerical experience including cash handling and customer serviceWorking knowledge of Microsoft Office SuiteLicenses And CertificationsRequiredValid Texas Driver's LicensePreferred QualificationsAssociate degree in related fieldPrior experience working in a legal capacityThree (3) years of clerical experience including cash handling and customer serviceBilingual (Spanish)Employment TestingEmployment is contingent on passing any post-offer pre-employment screening as listed below:Criminal background check: YesMotor Vehicle Record check: NoDrug screening: NoPhysical exam: NoPsychological exam: NoAdditional: N/ASupplemental InformationA Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days.

The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone or visit our website at County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.Tobacco Free Workplace PolicyWilliamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises.

Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.