Delivery Ops - Associate Document Advisor

Document ControllerThe Document Controller (DC) as a member of the Real Estate Information Management (REIM) group supports real estate construction project teams by managing project design documents and by advocating document standards and requirements. The DC performs a variety of document control functions using cloud-based electronic document management system. The DC will work with end-users to collect, maintain, and distribute documents while ensuring quality and integrity of the documentation.

The qualified candidate will have electronic document management experience within the design and construction industry. This position is responsible for all client-facing document control activities. These activities require cooperation across a large group of individuals that include both on-site and off-site stakeholders.

Specific responsibilities include:Maintain engineering drawings, project reports, specifications, proposals, and other documentation for multiple construction projectsSupport multiple on-site and off-site project team members engaged in the design, construction, and integration of real estate capital projects and related document managementEnsure design and construction deliverables meet document submission requirements by all stakeholders throughout the documentation life cycle of a projectEnsure that documents are in searchable with established metadata attributesAudit and reconcile project documentation for multiple high-profile projectsResolve and escalate issues concerning missed deliverables and failure to meet document control requirementsDirect off-site documentation support team to coordinate special documentation projectsProvide reports on quality assurance, quantity, and performance of documentation delivery with tracking controls, logs or similarTrack phases of multiple projects to proactively provide documentation control support to project managementValidate project close out documentation for migration to facilities managementAdminister electronic document management system including related forms, documents, and support ticketsEnhance the documentation process using the electronic document management systemManage risk associated with changes to project teams and phase of project work by controlling access and permissions on the electronic document management systemProvide strategic advisement on document standards and procedures to ManagementQualifications:5+ years of prior document control or project administration experienceDesign, construction, architecture, real estate development, or facilities management exposureExperience in document management, system administration, or data governanceAdvanced word processing and spreadsheet experience requiredStrong administration and project management skillsStrong knowledge of electronic document management systems, document control tools, or collaborative project management software such as Constructware, Procore, Primavera, PMWeb, Newforma, Aconex, Asite, OpenText, Laserfiche, or similarExcellent written and oral communicationAttention to detail, organizational and interpersonal skills, as well as a demonstrated ability to interact effectively with project professionals and managementExperience or knowledge of AutoCAD and BIM preferredMetasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.