Data Manager Cummings High 2026-27

Data ManagerThe Data Manager performs a variety of technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics in an assigned elementary, middle or high school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs that are part of the student information system to develop and maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and to generate federal, state and local reports.

The Data Manager is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing out reports; and preparing daily back-up copies of records on flash drives or other secure forms of storage. The Data Manager is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms. Work may also involve general clerical work, such as answering telephones and assisting visitors to the school office.Minimum QualificationsHigh School diploma/GEDKnowledge, Skills, and AbilitiesConsiderable knowledge of the operations of the schoolGeneral knowledge of common word processing, spreadsheet and file maintenance programsGeneral knowledge of the principles of organization and administrationAbility to transcribe information and to prepare standardized forms, letter and reports from that informationAbility to operate common office machinesAbility to process documents such as purchase orders, invoices, etc.Ability to sort and distribute documentsAbility to maintain complete and accurate records and to develop standard reports from those recordsAbility to understand and follow oral and written instructionsAbility to type accurately at a moderate rate of speedAbility to establish and maintain effective working relationships as necessitated by work assignmentsConsiderable knowledge of computer related operations associated with the student information management system and the electronic gradebook programs used by the districtWorking knowledge of computer technology, computer operations and peripheral equipmentGeneral knowledge of common software packages such as word processing, spreadsheet and file maintenance programEducation, Training, and ExperienceHigh School diploma/GEDOne (1) to Three (3) years of experience in clerical work involving the use of computer-driven word processing, spreadsheet and file maintenance programsExperience in an automated office or systems environmentAny equivalent combination of training and experience that provides the required combination of knowledge, skills and abilitiesCertification and License RequirementsMust possess a valid driver's license issued by the NC Department of Motor VehiclesPreferred Qualifications:Associate's degree, technical degree, or higher from an accredited institution majoring in a computer related field or administrative office supportMinimum of one (1) year experience in data management or the equivalent experience with a computer system that requires knowledge of editing and completing source dataSpanish SpeakingEssential Duties and ResponsibilitiesUtilize the computerized student information system, a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve information as requested or as otherwise necessary.Prepare and maintain computer records of daily student attendance, utilizing computer-driven scanner to enter data from submitted forms; reviews late arrival forms, and reconciles with absences to create "tardy" listsReview check-out forms and reconcile with absences to create "early leave" listsEnter codes into files to indicate individual students' excuses for absencesPrepare correspondence to students' parents/guardians to advise of excessive absences, according to established policiesPrepare attendance reports and reconciles manual and computer reports monthlyPrepare and maintain database of student enrollment, recording such data as student's name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc.Record student suspensions and prepares periodic statistical reports based on informationRecord student withdrawal from school enrollment and/or courses, recording reasons for withdrawal and student's plans, as availablePrepare periodic statistical reports associated with withdrawalsPrepare and maintain daily back up records on flash drive or other secure methodPrepare and maintain records of exceptional students being served by the school, including student's enrollment and personal data, and specific handicap(s)/disability(ies) of individual studentMaintain computer records of students' scores on state mandated tests and standardized assessments; provide files to be used for school accountabilityMay compare various data against data in secondary or previously used information system, contacting such officials as necessary to resolve discrepanciesTroubleshoot hardware and software problems and errors in computer equipment or software, determine cause of error or stoppage and applies corrective steps or standard operational techniques in case where stoppage can be corrected; develops remedies to identified programs deficiencies or operational failuresSelect data from varied sources, and summarize information for standard reports, including preparing reports for the submission to building administrators, school system administrators and NCDPI as required or requested; ensures delivery in a timely mannerRecord various files on flash drive or other secure storage method as backup copies or for delivery to appropriate officials or officesPerform routine maintenance on computers and peripheral equipment, such as adding paper and toner, replacing ribbons, cleaning, etc.May serve on various school and/or school system committees, attend meetings and participate in other activities of such groups as appropriateAttend seminars, conferences, workshops, classes, lectures, etc.

as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on the student information systemPerform other duties as assigned by the Principal or Assistant Principal