CS ML AM Leadership Operations Manager/Team Admin

CS ML AM Leadership Operations Manager/Team AdminCS ML AM Leadership Operations Manager/Team Admin New Temp for CS ML AM Leadership Operations Manager/Team AdminLeadership Team SupportProvide day-to-day administrative and operational support to the leadership team (calendars, meetings, travel, expenses).Coordinate leadership meetings, including agendas, materials, notes, and follow-up actions.Track decisions, commitments, and action items to ensure accountability and follow-through.Act as a central point of coordination for leadership-related activities and requests.Planning & ExecutionSupport annual, quarterly, and monthly planning processes.Help translate leadership priorities into clear timelines, milestones, and deliverables.Monitor progress on key initiatives and surface risks, dependencies, or delays.Maintain lightweight systems to track goals, metrics, and priorities.Cross-Functional CoordinationWork with VPs, Directors, and Managers to ensure alignment across teams.Facilitate information flow between leadership and the broader organization.Support cross-functional initiatives by coordinating inputs, meetings, and communications.Help prepare updates, reports, and presentations for internal audiences.Communication & OrganizationDraft and distribute leadership communications as needed.Ensure consistent documentation of decisions, processes, and plans.Support leadership offsites, town halls, and internal events.Handle sensitive information with discretion and professionalism.Continuous ImprovementIdentify opportunities to improve leadership workflows, meetings, and processes.Implement practical tools and systems to increase efficiency and clarity.Bring a proactive, problem-solving mindset to day-to-day operations.Qualifications Required5+ years of experience in executive administration, operations, project coordination, or similar roles.Experience supporting senior leaders in a fast-paced organization.Strong organizational skills and attention to detail.Excellent written and verbal communication skills.Ability to manage multiple priorities and work independently.High level of discretion, judgment, and professionalism.PreferredExperience working in a growing organization (50–300 employees).Exposure to strategic planning, OKRs, or operational planning.Comfort working with ambiguity and evolving priorities.Bachelor's degree or equivalent practical experience.Core Skills & AttributesHighly organized and dependableProactive and anticipatoryStrong interpersonal and stakeholder management skillsAble to influence without authorityCalm under pressure and adaptablePractical, execution-focused mindsetWhat Success Looks LikeLeadership meetings are well-prepared, efficient, and actionable.Priorities and initiatives move forward with clear ownership and timelines.Leaders spend less time coordinating and more time leading.Communication across the organization is clearer and more consistent.