Corporate Legal

Company Overview:

A leading global investment firm with nearly $300 billion in assets under management is seeking an administrative professional to support executive operations and Board of Directors activities.

Job Responsibilities:

• Provide direct administrative support to Managing Director and Senior Vice President
• Manage complex and frequently changing calendars across different time zones
• Handle meeting scheduling, calendar invitations, conference room reservations, and logistics
• Reconcile expenses to ensure records are accurate and up to date
• Liaise with Legal & Compliance administrative assistants and other support professionals across the firm
• Maintain organized records and documentation
• Assist with ad hoc projects and administrative initiatives as needed
• Handle travel arrangements
• Coordinate Board of Directors meetings and associated logistics
• Manage scheduling and calendar invitations for board-related meetings
• Assist with meeting preparation, attendee coordination, and distribution of materials
• Track critical dates, deadlines, and meeting requirements
• Ensure all board meeting details are executed accurately and on time
• Occasionallyhelp with travel arrangements for Board members

Qualifications:

• Highly organized, polished, and detail-oriented
• Experience managing complex executive calendars
• Ability to handle sensitive information with discretion and professionalism

Compensation:

Pay Rate: $50 - $55/hr